Office Administrator / Bookkeeper

Ethylene Control Inc.
Selma, CA Part Time | Full Time
POSTED ON 8/31/2023 CLOSED ON 10/8/2023

What are the responsibilities and job description for the Office Administrator / Bookkeeper position at Ethylene Control Inc.?

Ethylene Control is an agricultural company that has been in business for 36 years. We work closely with local ag companies as well as produce companies worldwide. We are looking for a reliable Office Administrator. The tasks of the office administrator will include bookkeeping, taking customer orders and shipping them accordingly, responding to various emails, and working directly with warehouse personnel to coordinate customer shipments. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. Please note this is an IN OFFICE position.

Responsibilities

  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Ship orders and coordinate freight with various shipping platforms (parcel shipments, international sea & air freight)
  • Manage agendas/travel arrangements/appointments etc. for the upper management
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist colleagues whenever necessary

Skills

  • Proven experience as an office administrator, office assistant or relevant role
  • QuickBooks experience is REQUIRED
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software
  • Sales experience is helpful
  • Outstanding communication and interpersonal abilities
  • Qualifications in secretarial studies will be an advantage
  • High school diploma

Job Types: Full-time, Part-time

Pay: $16.50 - $18.00 per hour

Benefits:

  • Paid time off

Physical setting:

  • Office

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

COVID-19 considerations:
All contact with customers is done via email or telephone. We have very few people working in our office and everyone is spaced apart with their own work area.

Education:

  • High school or equivalent (Preferred)

Experience:

  • Bookkeeping: 1 year (Required)

Work Location: In person

Salary : $17 - $18

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