Special Services Secretary (4653)

Hours / Work Times

8 Hours Per Day (7:30 a.m. - 4:30 p.m.)

260 Days Per Year

Primary duties will be Budget

Proof of COVID-19 vaccination is required.

Position Duration: Permanent

Classification Group: Secretarial Class II

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints. Click here for Fingerprinting Services, if needed.

Failure to submit a full application package will result in disqualification.

STANCE STATEMENT:

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.

SUMMARY STATEMENT:

Under the supervision of the Executive Director of Special Services, the secretaries at Special Services may be assigned a variety of duties as outlined below.

ESSENTIAL FUNCTIONS:

• Communicate effectively with administrators, staff, and the general public in person, by telephone, via E-mail, and in writing.
• Answer and direct incoming calls, and/or respond to inquiries and requests for the staff and the general public.
• Open, date, sort, and distribute U.S. and interoffice mail as necessary.
• Operate computers, including Microsoft Word, Excel, FileMaker Pro, and other software utilized by the department.
• Operate various office equipment.
• Initiate purchase orders and receipt all supplies as appropriate.

• Maintain records of purchase orders.
• Compare purchase orders with packing slips and invoices.
• Log expenditures into budget program and make ready for payment, using an on-line computer system.

• Assist in the preparation of the yearly budget using spreadsheet applications.

• Keep up-to-date records of expenditures.
• Maintain monthly budget reports.
• Balance budget at the end of the year.

• Maintain student data system, including performing data entry.
• Communicate necessary State and Federal reports to staff, vendors, Special Services administration, District Administration, ESD #112, and the Office of the Superintendent of Public Instruction.
• Perform filing and maintenance of student confidential files.
• Maintain Special Services materials and equipment inventories.
• Compose, prepare, and distribute correspondence as necessary for the department.
• Prepare a variety of materials for presentations, workshops, meetings, and promotional work, including graphics, diagrams, and overhead projector transparencies, and general information.
• Maintain substitute and classified timesheets and leave forms for staff within established timelines.
• Coordinate professional meetings as appropriate.
• Handle petty cash records.

• Send in voucher for payment.
• Balance check book.
• Sign checks when necessary.

• Maintain travel records and workshop attendance documents for the department.
• Maintain and update standard forms.
• Generate various reports as necessary.
• Maintain an up-to-date understanding of the overall operation of the department.

OTHER RESPONSIBILITIES:

• Perform other related duties as assigned.

PHYSICAL DEMANDS REQUIRED:

MENTAL DEMANDS REQUIRED:

TOOLS AND EQUIPMENT NECESSARY:

Computer, typewriter, calculator, telephone, printer, copy machines, FAX machine, and all other tools and equipment necessary to perform the essential functions as listed above.

MINIMUM QUALIFICATIONS:

(Testing may be required.)

• Typing/keyboarding of 50-70 wpm. (Medium range)
• A minimum of two years of related experience, or equivalent training.
• Demonstrated ability to communicate effectively and possess a positive attitude.
• Demonstrated ability to perform on the computer. Must be proficient in the use of Microsoft Word, Excel and File Maker Pro.
• Demonstrated ability to perform tasks accurately and in accordance with established guidelines.
• Must possess a good math aptitude and recordkeeping skills.
• Demonstrated organizational ability and the ability to follow through.
• Demonstrated ability to compose written responses to communications, using proper language, spelling, punctuation and proofreading skills.
• Demonstrated ability to work on own initiative and problem solve.
• Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
• Demonstrated ability to maintain confidentiality of sensitive information.
• Demonstrated ability to establish and maintain positive relationships with others as part of a team.

KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

• Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
• Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
• Participates in activities and discussions that lead to increased cultural competence.
• Demonstrates a commitment to equitable outcomes for all students.
• Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
• The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Notice of Nondiscrimination:

Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: