Administrative assistant

Essential Functions

• Plans setup for and prepares correspondence, reports, records, speeches and various other materials, some of a complex and confidential nature, from source documents, shorthand or transcribing equipment.
• Proofreads and checks typing for accuracy; edits material for punctuation, grammar and spelling, some of which may be complex in nature and may be typed by others.
• Acknowledges correspondence, initiates inquiries and secures information; drafts and composes letters as directed.
• Prepares and processes various forms and reports such as time sheets, expense reports, authorizations for payment, purchase requisitions, vacation schedules, vehicle reports, etc.
• Obtains and assembles statistical and other information; compiles and computes data; prepares various important, regular and special reports, statements, summaries, tabulations and schedules, some of a complex or technical nature.
• Provides answers to callers concerning established Company policies associated with the work of the office or positions on public matters.
• Sets up and maintains confidential and critical records, files and manuals.
• Receives and distributes mail, prioritizing correspondence, investigating and following up as required.
• Receives visitors and responds to their inquiries.
• Arranges appointments, meetings and travel schedules; maintains calendar.
• Prepares reports, gathers material for inclusion in reports, presentations, or special assignments. Insures that data is complete and in proper format.
• Coordinates administrative / secretarial aspects of various programs, relative to Manager’s involvement.
• Prepares and reviews documentation for budgets and forecasts from source documents.
• Acts for the Managerl in matters not requiring his / her presence and relieves the Manager of designated administrative details.
• May perform secretarial / clerical duties for others in addition, or in the absence of the assigned secretary.

3. Technical Knowledge / Skill / Education / Licenses / Certifications :

• Excellent typing skills
• Thorough knowledge of Microsoft Office Applications (Word, PowerPoint and Excel) is required
• Good oral and written communication skills
• Ability to communicate effectively with all people
• Demonstrated ability to handle confidential or sensitive matters
• Demonstrated ability / willingness to take initiative and ability to make sound judgement
• Ability to work independently as well as collaboratively
• Ability to prioritize and handle multiple tasks
• Demonstrated ability to manage deadlines, handle confidential and sensitive matters and follow through on assignments
• High school diploma with specialization in business courses or the equivalent
• Four (4) of related administrative experience

Compensation and Benefits :

Eversource offers a competitive total rewards program. The annual salary range for this position is $64,230.00 to $71,370.

00, plus incentive. Salary is commensurate with your experience. Check out the career site for an overview of benefits.

Certification in secretarial science preferred

Working Conditions :

• Must be available to work emergency restoration assignment as required.
• Must be available to travel between MA / CT / NH as necessary.

Mental Aspects : Leadership Behaviors / Competencies :

• Know the business plan and how your role connects to it
• Identify problems, issues; take responsibility for resolution
• Set high standards for self; deliver quality performance
• Raise ideas for improvement
• Communicate, communicate, communicate
• Follow through on commitments made to manager, colleagues, and customers.
• Address difficult or controversial issues and encourage others to do the same.
• Have honest dialogue with others
• Set performance goals that align with department and company goals
• Meet regularly with your supervisor / manager to discuss your performance
• Seek opportunities to develop skills and gain knowledge through on the job opportunities, i.e. working on projects, attending meetings, etc.
• Work collaboratively within and across the organization to achieve One Company and other goals
• Incorporate the diverse ideas and perspectives of team, colleagues, and customers in your work
• Proactively seek out opportunities to improve business performance and customer service.
• Respond positively to new demands or circumstances
• Exhibit a can-do attitude to support changes in priorities and work processes
• Deliver superior service to our customers, both internal and external, in a reliable, attentive, courteous, quality, proactive and timely manner

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Worker Type : Regular

Regular

Number of Openings :

Last updated : 2024-05-12