Associate, Contracts

About Evidence Action
Evidence Action is a global nonprofit organization with an approach distinctive in international development - we exclusively scale interventions that are backed by strong evidence and can be delivered with exceptional cost-effectiveness. Our programs have grown since our founding in 2013 to reach over 280 million people annually. We deliver high impact for every dollar spent, as recognized by GiveWell, The Life You Can Save, and Charity Navigator.
We do development differently. We take a data-driven approach to identifying, scaling, and continuously improving programs which deliver immense impact, ensuring these solutions measurably improve the lives of millions. Our Deworm the World Initiative has helped governments in Africa and Asia deliver over 1.4 billion childhood deworming treatments, improving health, education, and incomes. Dispensers for Safe Water provides sustained safe water access to over 4 million people in rural Africa, preventing childhood illness and deaths.
We drive innovation: Our Accelerator builds the next generation of exceptional programs, taking an approach most similar to a venture capital model. We are ruthless in exiting programs which do not meet our criteria; those that advance deliver outsized impact for millions of people.
We are global. Across eight countries in Africa and Asia, our 400 people are united by a tremendous passion for our mission and impact. We are strong because of our diversity of experience, geography, and background - with over 90% of our people in the countries where our impact is focused.
We have big ambitions. Our goal is to double our impact by 2024, to fulfill our vision of a world where hundreds of millions of people in the poorest places have better opportunities and their lives are measurably improved. We believe in bold and urgent action - because poverty doesn’t wait, and neither should we.
We need great people. Our success to date is due to the collective work of our amazing staff. To achieve our ambitious goals, we are looking for people who share our passion for evidence, cost-effectiveness, and scale. We seek individuals who take an entrepreneurial approach, enjoy tackling hard problems, and have a bias to action and results. If our vision and approach excite you as much as it does us, we invite you to join us.

About the Contracts and Grants team
Evidence Action is seeking a proactive and highly motivated individual to support procurement and contracts administration in compliance with its Procurement Policy and best practices. The Associate, Contracts will oversee the entire procurement process including sourcing vendors, vendor communications, approval processes, and contract monitoring. The Associate will also be the point of contact for internal questions on the procurement process and contract management systems.

Key Responsibilities:
Reporting to the Director, Grants and Contracts, the Associate, Contracts will work closely with all departments to ensure the effective and compliant management of contracts.
Responsibilities include:

• Facilitating the procurement process for the U.S. Office.
• Assist with the compilation of requirements and specifications or scopes of work.
• Oversee the dissemination of RFPs/Q and coordinate any associated events (e.g. Q&A sessions, presentations from contractors etc.)

• Ensure adherence to the RFP/Q timelines both internally and externally.
• Serve as point of contact for vendor communications related to RFP/Qs, responding to
• questions concerning the solicitation, and facilitating responses from internal stakeholders when necessary.
• Facilitate and document vendor selection.
• Maintaining accurate records and documentation including in Evidence Action’s contract management system in Salesforce. (e.g. tracking payments against agreed contract value, alerting contract owners when contracts are expiring.)
• Reporting on key system metrics on a monthly basis to the Director.
• Manage contract approval workflow inc, initiating electronic signatures, and contract records management in compliance with organizational policy.
• Serve as internal point of contact for organizational procurements including for: procurement requests, process/procedure guidance and compliance documentation.
• Oversees organization compliance with screening vendors through appropriate Sanctions and Terrorists Watchlists.
• Trains new users on Sanctions and Terrorists Watchlists.
• Monitors system usage and reports on key metrics to the Director.
• Works closely with the finance team and other business units to monitor contract life-cycle.
• Other duties as assigned.

Requirements

• B.A. or B.S. with 0-3 years’ of relevant work experience; contracts management or international development experience a plus.
• Ability to demonstrate meticulous attention to detail in a fast-paced, complex work environment.
• Self-motivated team player who identifies gaps and works with diverse teams to problem solve.
• Excellent communication skills in English (both spoken and written).
• Positive attitude.
• Exceptional word processing skills (Microsoft word and/or Google Docs) required.
• Moderate to advanced knowledge of Excel.
• An unwavering personal code of ethics.

Preferred Qualifications:

• Experience working in Salesforce, Asana, Box, and Google Suite preferred.

Job Type: Full-time