What are the responsibilities and job description for the Executive Assistant position at Evolus?
Evolus is a performance beauty company with a customer-centric approach focused on delivering breakthrough products. We are seeking an organized, goal-oriented Executive Assistant to support our Chief Financial Officer, Finance Leadership Team, and the Head of IT. This individual is someone who can thrive in a fast-paced, collaborative environment to help develop and drive success. The successful candidate will have a proven record of high achievement, professionalism, reliability, and excellent organizational skills. This position is responsible for managing all calendaring, travel logistics and expense reporting for executives. If you are looking for an opportunity to grow your knowledge and abilities in a unique environment, then look no further! In this role, you will be challenged to drive the success of Evolus in an effort to build a brand like no other.
Let’s talk about some of the key responsibilities of the role:
- Provide high-level administrative support to Executives and their direct reports within the organization, prioritization and day to day tasks
- Effectively manage and coordinate high-level calendars by prioritizing internal and external appointments, while being flexible with fast-paced environmental changes
- Oversee and process expense reports as well as any other necessary documents
- Anticipate the needs of the executives in a fast-paced environment by proactively bringing together resources to fulfill those needs
- Handle planning logistics and set up of executive meetings with webinars, video conferencing and screen sharing across multiple time zones while also compiling meeting agendas, reports and other related information
- Arrange complex travel plans and schedule both local and off-site meetings for executives and their teams, including logistical support with hotel accommodations, transportation, catering, activities, etc.
- Assist with additional special projects as needed
- Collaborate with other Executive Assistants across the organization to ensure Leadership team members are in sync
- Answer, screen, or forward all incoming calls
- Create and update PowerPoint presentations
Skills and Qualifications Required for this Dynamic Leader:
- Bachelor’s Degree required
- 5 years of experience in an executive assistant position supporting C level executives
- High level of proficiency in Microsoft Suite: Excel, Word, PowerPoint, Word, Excel, Outlook, PowerPoint, etc. Apple product knowledge is a plus
- Experience booking both domestic and international travel
- High degree of professionalism and tact to handle sensitive and confidential information
- Meticulous attention to detail and ability to multi-task
- Excellent organizational and time management skills
- Ability to take initiative, use good judgment and demonstrate a strong sense of urgency
- Experience working with cross-functional teams and highly collaborative
- Critical thinking and problem-solving abilities
- Adaptable and reacts to change quickly and calmly
Evolus takes pride in being a company on the forefront of innovation, while being committed to conducting its business with the highest degrees of integrity, professionalism, and social responsibility. We are also committed to complying with all laws and regulations that apply to our business. Employee welfare is no different. Here at Evolus, we don’t just work together, we’ve built a culture where we actually like each other! Because of this, you’ll find yourself immersed in an environment that not only promotes respect, collaboration and team building, but team lunch Tuesdays too! And that’s just the tip of the iceberg. Don’t believe us? Join our team and see for yourself! EOE M/F/D/V. For more information, please visit our website at www.evolus.com.
