Invoicing Specialist

Do you want a job where your talents can be recognized, and your career elevated? Do you want to be part of an intelligent and diverse team of individuals? If so, submit a resume today! We are currently recruiting for a Billing Specialist with a fantastic company that has been established for 30 years and which services over 40 countries around the world! If you want to work for a company that uses top of the line, state of the art technology and you take pride in knowing you are helping to provide a service to an international audience, submit your resume ASAP!

The Billing Specialist position is a full-time temp to hire position in Santa Maria, CA. Hours are 8am to 5pm, Monday through Friday with a pay rate between $21 to $25/hr.

Duties & Responsibilities:

• Verify that all relevant information, including service details, quantities, and pricing, is meticulously recorded on invoices
• Enter data into accounting software and databases with precision
• Update accounting records with issued invoices, processed payments, new balances, and updated customer contact information
• Create and promptly issue invoices to customers
• Handle the processing of credit memos efficiently and accurately when required.
• Prepare clear and concise account statements for customers
• Respond to customer inquiries, resolve billing discrepancies, clarify charges, and facilitate payment arrangements
• Assist the accounting department in the preparation of financial reports
• Monitor all payments, analyze billing data, and prepare detailed monthly billing reports
• Handle incoming payments from customers, ensuring accurate recording of transactions
• Organize and maintain customer accounts with meticulous attention to detail
• Actively participate in streamlining and improving the billing process to enhance efficiency and reduce errors.
• Establish effective communication channels with domestic and foreign locations to resolve inter-company account issues
• Provide support to senior management as needed
• Be flexible and willing to take on additional duties as assigned

Skills & Qualifications:

• Associate’s Degree in Accounting or higher OR 5 years work experience
• Strong knowledge of billing and financial concepts
• Exceptional administrative, customer service, communication, organizational, and interpersonal skills.
• Ability to multitask effectively and maintain confidentiality.
• Strong time management skills and the capacity to handle multiple deadlines under pressure.
• Detail-oriented and adaptable team player comfortable in a dynamic environment.
• Outstanding computer skills using Microsoft Excel and billing software (Sage, willing to train)

We provide equal employment opportunities in hiring, promotion, transfer, compensation, benefits, and all other employment decisions. These opportunities and other conditions of employment are extended to qualified applicants and employees without regard to an individual’s ancestry, race, color, religious creed, sex, pregnancy, genetic information, sexual orientation, gender, gender identity (including transgender) or expression, age, marital status, medical condition, mental or physical disability, national origin, citizenship/immigration status, military or veteran status, or any other protected status under applicable laws.

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• On-the-job training
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift

Work setting:

• In-person
• Office

People with a criminal record are encouraged to apply

Ability to Relocate:

• Santa Maria, CA: Relocate before starting work (Required)

Work Location: In person