Records Associate

About the Role:

As a Production Clerk, you will be responsible for preparing and scanning various customer documents. This includes organizing documents according to job instructions, inserting targets as requested, and ensuring the accuracy of input data during processing. Your attention to detail and ability to maintain confidentiality are essential for meeting customer expectations and maintaining quality standards.

Specific Job Duties:

* Entering accurate file and document information into a records management database

* Creating, labeling and shelving legal case files

* Locating, compiling and distributing requested files, documents and information

* Inter-filing documents into existing files

* Maintaining efficient organization and arrangement of the file room

* Using a handheld bar-code scanner to track the location and movement of case files

* Processing inactive and closed files in preparation for transfer to off-site storage

* Maintaining daily productivity logs in order to monitor department activities and work load

* Researching case information in various client databases as needed

* Other duties as assigned

Employment Requirements:

* A high school diploma or equivalent

* At least one (1) year of previous records management or file room experience

* Working knowledge of Microsoft Office Software

* Familiarity with databases and database software

* The ability to type 30 words per minute

Physical Requirements:

* Standing, bending and stretching to retrieve files and boxes from shelves

* Lifting and carrying up to 50 pounds as needed

* Climbing short ladders or step stools and keeping balance with or without loaded boxes

* Loading, pushing and unloading carts of boxes or files

Qualifications:

• High School Diploma or GED required.
• Good communication skills, with the ability to follow instructions and work independently in a team environment.
• Proficiency in using personal computers and basic software applications.
• Detail-oriented with excellent time management skills to meet deadlines and maintain productivity.
• Ability to perform repetitive tasks with a high level of accuracy.