EXPECTED DUTIES AND RESPONSIBILITIES

Anticipated level of program/project complexity: moderate-high

• Lead development of initial project plans/annual updates, monitoring and tracking progress to ensure projects are delivered on time and to specification.

   

• Develop work breakdown structures and project schedules by collaborating with team members, vendors, clients, and other stakeholders to achieve the project schedule baseline.

   

• Track and analyze project performance, quality control metrics, schedule, and milestone deliverables for the purpose of regular status reporting, being able to suggest improvements to the tracking and status process.
• Maintained key project artifacts such as action items, decision, risk, and lesson-learned logs, communicating with team members to ensure action items are completed to the agreed-upon timelines.

   

• Manage tasks and schedules daily, communicate risks and schedule regular risk management meetings to document mitigation plans and the status of risks.

   

• Develop and maintain project-specific communication plans to ensure effective communication with various stakeholders.
  • Support internal and external communication plans to ensure clarity and messaging alignment within the organization.
  • Work with Program Manager(s) to prepare effectively for meetings, and planning agendas, and ensure accurate meeting minutes are recorded and distributed in a timely manner.
  • Escalate inconsistencies, issues, and risks in a timely and effective manner and offer corrective actions and solutions where appropriate.

     

• Work closely with Program Manager(s) to
  • document standard and contract-specific processes and engage with cross-functional teams on process improvement initiatives.
  • effectively monitor resources across projects.
  • increase improvement in the areas of efficiency and process based on feedback from both internal and external sources.

     

• Work with the Program Management team, including the internal Project Management Office, to establish, document, and implement best practices for project management.

REQUIREMENTS AND EXPERIENCE:

General:

• Minimum education: Bachelor’s degree.
• This position is located in Austin, TX (remote opportunities for experienced candidates.)
• Ability to travel required (when deemed safe to travel outside of pandemic restrictions.)

   

  Required:

• Minimum of 5 years of progressively increasing project management experience with
  • creating project plans and schedules.
  • managing project inputs and artifacts (action items, risk, and decision logs).
  • managing projects with cross-functional stakeholders.
• Experience in education, or a similarly aligned, industry.
• Strong
  • coordination and organization skills.
  • oral and written communication skills.
  • people skills, demonstrated by the ability to work with a variety of stakeholders; to include, including corporate leadership, program management, program/project teams, subcontractors, and clients.
• Proficiency with Microsoft Project, Excel, and other Microsoft Office tools.

Preferred:

• Experience in the large-scale educational assessment industry
• PMP certification
• Skill with Smartsheet tools