What are the responsibilities and job description for the Administrative Assistant - Civil Division position at F?
This administrative position reports to the Office Manager in the Civil Department.
Responsibilities*:
- Assist with needed compliance, onboarding and other department processes
- Assist with new project set-up
- Subcontractor and supplier unit pricing entry into CM software
- Review initial subcontractor insurance certifications to ensure compliance with contract requirements
- Review certified payrolls and log into payroll management system
- Collect and match lien waivers with payment schedules
- Coordinate and manage subcontractor payments including but not limited to obtaining lien waivers including 2nd tiers, confirming compliance items (CUF, CP, EEO, current COI) are completed prior to check release.
- Enter subcontractor payments in tracking software
- Assist in obtaining DBE Commercially Useful Function documentation throughout project duration
- Maintain electronic filing of documents per department standards.
- Other duties as assigned
*Assigned responsibilities may include any or all of the above
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