What are the responsibilities and job description for the Executive Assistant position at FACE FOUNDRIÉ?
FACE FOUNDRIÉ is a focused facial bar specializing in all things face; facials, lashes, brows and skincare. Our modern, open concept spaces promote a welcoming and relaxing environment. FACE FOUNDRIÉ is looking for a full-time Executive Assistant to join our team to support our CEO.
You will report directly to the CEO.
Responsibilities:
Maintain the CEO’s calendar, including scheduling meetings, appointments and speaking engagements
Exercise discretion in committing time and evaluating needs
Effectively communicate via in-person, over the phone and email
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material
Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up
Assist with SAVANT Aesthetics Institute- pursuing and tracking leads, facilitating student onboarding tasks and a supporting recruiting efforts
Track invoices and budgets
Maintain paper and electronic filing systems
Maintain confidential and sensitive information.
Maintain office maintenance and cleanliness
Coordinate travel arrangements for HQ employees
Other additional and/or alternative duties as assigned from time to time, including supporting other departments as needed
Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
Skills:
2-3 years’ prior experience in supporting a senior executive or team
Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
Someone who exhibits sound judgment with the ability to prioritize and make decisions
Energetic and eager to tackle new projects and ideas
Excellent organization and time-management skills
A team player capable of cultivating productive working relationships across company
Resourceful, can-do attitude
Thrives in a fast-paced environment
Salary : $45,000 - $52,000
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