Deputy Director for Administration Facilities and Capital Planning

You have successfully applied to the position when you receive an email from the Massachusetts Trial Court.

If you only receive an email from MassCareers, you HAVE NOT successfully applied. Please call 617-742-8575 with any questions.

Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of quality customer service in support of the administration of justice throughout the Commonwealth.


ORGANIZATIONAL PROFILE:
https://www.mass.gov/info-details/trial-court-facilities-management

Notes:

This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual.

Please upload a current resume during the application process.

Starting salary is based on applicant experience.

In this position you will be required to travel throughout the Commonwealth of Massachusetts.

The person in this position has the option to work two days a week remotely with approval from the Director.

The location for this position is:

3 Pemberton Sq

Boston, MA 02108

This position may be considered essential personnel in certain emergencies and may be required to work outside of regularly scheduled hours, including staying late or coming in early.

Position Summary:

The Deputy Director for Administration supports the Director of Facilities Management and Capital Planning (FMCP) in the Trial Court’s oversight and management of hiring, staffing needs, assignments, operational compliance, and all administrative services. The Deputy Director is responsible for the oversight of the departmental hiring process, duty assignments, and transfers of personnel, the communication of policies and procedures, departmental metrics, ongoing training and communication, and employee evaluations and disciplinary investigations. The Deputy Director is responsible for ensuring that Facilities Management staff comply with existing statutes, best practices, and all state mandated regulations and Trial Court policies and procedures. The Deputy Director of Facilities Management represents the Director of Facilities Management and Capital Planning in his/her absence, and in meetings and conferences as required.

Duties:

Oversight of the departmental hiring process, regular duty assignments and transfers of personnel, the communication of policies and procedures, departmental metrics, ongoing training, and communication;

Administers the employee evaluation process for the Department, investigations of employee misconduct, and leads disciplinary inquiries and hearings;

Issues Human Resources related communications on behalf of the Director to facilities staff throughout the Commonwealth;

Participates in discussions related to collective bargaining and labor relations with the Director of FMCP, and members of the Human Resources Department;

Collaborates with the Office of Workplace Rights and Compliance regarding any allegations of discrimination of or violations of employee rights.

Assists the Director of Facilities Management to establish departmental metrics in order to meet or exceed goals and objectives to create an environment of continuous improvement;

Ensures that facilities management personnel who support the departmental mission comply with existing statutes, best practices, and all state mandated regulations and Trial Court policies and procedures;

Assists the Director and his or her management team with the regular development and implementation of improved Facilities Management Administrative Processes & Procedures to ensure consistent management practices throughout all regions;

Compiles reports on a monthly basis to ensure compliance with established Facilities Management Administrative Processes & Procedures, including the appropriate application of overtime compensation.

Recommends to the Director of FMCP a corrective action plan if established Facilities Management Administrative Process & Procedures are not adhered to;

Produces analysis of Facilities Department data that drive operational, resource, and policy decisions;

May represent the Director on working groups or committees;

May be assigned other duties as determined by the Director; and

Performs related duties as required.

Minimum Requirements: These are the minimum requirements necessary to apply for the position of Deputy Director for Administration, FMCP:

Bachelor’s degree from an accredited university or college; preferably, public or business administration, or similar field of study and seven (7) years professional experience handling administrative services, preferably including facilities staff in a union environment; or an equivalent combination of education and experience;

Demonstrated experience managing union grievances and arbitration hearings;

Knowledge and work experience in the Massachusetts Trial Court or another Commonwealth organization is considered a plus;

Experience performing workplace investigations and collaborating with Human Resources or legal staff on employee relations and workplace rights;

Ability to use data to diagnose problems and drive enhancements and efficiencies in departmental operations;

Proven ability to use software to manage employee data using dashboards and field reports to inform decision- making.

Ability to collaborate with other Trial Court departments to identify areas for improvement and to provide Trial Court leadership with recommendations for enhancements.

Working knowledge of and ability to use personal computers and related software such as MS Office to develop data bases and systems to record and track projects;

Proven ability to maintain accurate records and to prepare all necessary reports;

Ability to write and communicate in a professional manner;

Ability to travel throughout the Commonwealth is required;

Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships with other FMCP departmental leaders.