Deputy Human Resources Director

POSITION TITLE: Deputy Human Resources Director

STATUS: Regular Full Time

SALARY: Level IV $104,959.00

FLSA: Exempt

PCN: HR40002

UNION STATUS: 00 Non-Represented

REPORTS TO: Human Resources Director

POSITIONS SUPERVISED: Personnel-Payroll Technician III (2)

HR Specialists (2)

CLOSES: 02/19/2024 9:00 PM AK

BASIC FUNCTION:

The Deputy Human Resources Director has complete responsibility and accountability for the borough's entire personnel and payroll functions, which must comply with all applicable regulatory and contractual requirements accurately, and in a timely manner, and in the most efficient way possible. Ensures a timely and accurate payroll.

TYPICAL DUTIES:

1. Responsible for timely and accurate bi-weekly payments to employees, monthly payments to the Borough Assembly persons, and other payroll-related payments as required.

2. Responsible for keeping up to date on HR/payroll-related developments and changes, keep HR/payroll systems current with all regulatory and contractual mandates including; the Internal Revenue Code, prevailing labor law, union contracts, the Borough’s Personnel Ordinance, FLSA, FMLA, ADA, PERS, unemployment laws, etc.

3. Report and communicate to appropriate parties in a timely and accurate manner in compliance with all regulatory and contractual requirements including; federal withholdings, employer contributions, employee deductions, benefits, and W-2’s. Advise upper-level management of the issues, including the financial impacts.

4. Responsible for maintaining HR/payroll system software, staying current with technology and upgrades. This includes working with software vendors troubleshooting problems, and testing upgrades.

5. Account for all payroll-related activities on both a calendar year basis for regulatory compliance and on a fiscal year basis in accordance with GAAP. Carry out general ledger account reconciliation and other payroll accounting operations.

6. Supervise the HR/payroll staff. Attend and conduct training for HR/payroll staff, and for timekeepers, to ensure effectiveness and efficiency.

7. Formulate, recommend, implement, and enforce Borough-wide policies and procedures for the HR/payroll functions.

8. Coordinate and communicate with Digital Services (systems), Accounting (general ledger and accounts payable), and with Borough departments (directors, managers, timekeepers, employees).

9. Interpret and apply labor contracts, maintain a positive working relationship between employees and management; counsel employees and supervisors as needed; administer the grievance procedure.

10. Compile annual salary projections and assist with the budget process.

11. Oversee recruitment and selection process. Ensure that qualified personnel are selected and that orientations are conducted and effective.

12. Supervise an employee performance evaluation system; assist supervisor in improving employee performance. Oversee employee performance improvement plans.

13. Advise and train managers and supervisors in best practices and strategies for managing employment issues.

14. Represents the borough in contract negotiations, employee disciplinary meetings, and other committees as assigned.

15. Research and gather data for various projects; draft reports. Complete weekly, monthly, quarterly, and yearly reports in a timely manner. Oversee compliance with statutory reporting and filing requirements.

16. Support all internal and external audits related to payroll.

17. Perform related work as required.

MINIMUM QUALIFICATIONS:

1. Bachelor’s Degree in Human Resources, Accounting, Public or Business Administration, or a related field, plus two years of relevant Human Resource and Payroll experience. Relevant experience that demonstrates the ability to perform the responsibilities of this position, including experience in human resources or payroll may be substituted on a year-for-year basis. Professional Certification in Human Resources (SPHR or PHR) is preferred. Certified Payroll Professional (CPP) preferred

2. Must have knowledge of federal and state laws and regulations governing personnel/payroll and must have the ability to understand and interpret new ones. Ability to understand and interpret contracts, and other authoritative sources relevant to the Borough. Experience with labor contracts is preferred.

3. Must have experience in automated accounting/personnel systems. Experience in working with an automated payroll system, which is integrated with human resources, is preferred.

4. Demonstrated supervisory, planning, problem solving, and decision-making skills and the ability to plan, coordinate, perform, and direct work of the HR/payroll section. Two years management/supervisory experience is preferred.

5. Must have understanding of internal controls for payroll and human resources. Governmental accounting including FYE and CYE and budgeting knowledge is preferred.

6. Must have personal computer experience using electronic spreadsheets and word processing. Experience with recent versions of Excel is required. MS Word and Access is preferred. Must be an accurate, proficient data entry operator and be able to use a 10-key calculator accurately by touch.

7. PREFERRED: Ability to have and maintain a valid driver’s license and to meet insurance standards and maintain insurability under the Borough’s insurance program. If personal automobile is used for Borough business, proof of insurance at statutory limits must be provided. (A CURRENT COPY OF DRIVING RECORD WILL BE REQUIRED UPON REQUEST)

KNOWLEDGE, SKILLS, AND ABILITIES

1. Knowledge in human resources, in areas such as benefits, EEO, and labor relations.

2. Proficiency in GAAP, general payroll practices, as well as federal tax regulations and policies.

3. Ability to use independent judgment in applying guidelines to varied negotiations.

4. Ability to perform accurate and timely work in an organized and efficient manner with minimal direction, sometimes under stressful situations, and short deadlines.

5. Ability to comprehend and execute verbal and written instructions. Ability to communicate clearly in a professional manner, both written and verbally.

6. Ability to maintain confidentiality of employee information.

7. Demonstrated ability to establish and maintain effective working relationships with employees, and to deal effectively and harmoniously with outside entities and the general public.

8. Ability to interpret new legislation impacting payroll.

OTHER

1. This position requires a criminal and credit history background check.

JOB CONTACTS:

Borough and Fairbanks North Star Borough School District staff, governmental agencies and municipal officials.

JOB RESPONSIBILITY:

See basic functions and typical duties. This position impacts some aspects in most or all borough departments. This position is empowered to make designated commitments on behalf of the Borough.

WORK ENVIRONMENT:

General office where conditions are pleasant, good and clean. Conditions where accidents/hazards are negligible; requires short periods of light lifting, pushing or pulling (1-26 lbs).

Application Procedure:

Apply Online

Individuals interested in applying for this position must submit a completed online application on or before the closing date and time as specified in the Job Posting. On line applications can be located at www.fnsb.gov/jobs.

For additional information please call (907) 459-1202 or the Borough Direct Job Line at (907) 459-1206.

The Borough complies with the Americans with Disabilities Act (ADA). If you need an accommodation to participate in the application/interview/selection process, contact the Human Resources Office at (907)459-1202 or the EEO office. The EEO Compliance Officer can be contacted at (907) 459-1309.

AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $104,959.00 - $111,055.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person