Enrollment & Billing Operations Representative III

Under the direction of the Supervisor or Manager, the Enrollment & Billing Operations Representative III supports Fallon Health’s mission, vision and values by providing and maintaining timely and accurate enrollment and billing information. Documents pertinent information enabling tracking of group/subscriber/member and eligibility and adheres to internal and external SLA’s. With speed, accuracy, and integrity, ensures that enrollee data for Medicare Advantage, Medicare Supplement, NaviCare, Summit Elder Care, Fallon Health Weinberg and any future regulatory products is entered into Fallon Health’s core system. Completes work accurately and timely to remain in compliance with DOI, CMS and EOHHS regulations. Appropriately escalates concerns when necessary and follows issues through to closure. Problems not clearly defined by written directives or instructions are reviewed with the Enrollment & Billing Operations Supervisor or Enrollment & Billing Operations Manager to determine course of action.

The Enrollment & Billing Operations Representative III collaborates effectively with co-workers and other departments to ensure quality service to our internal and external customers. Interacts with departments such as Accounting, Sales and Regulatory Affairs. Maintains a positive approach to issues and concerns as they arise and works to identify and recommend process improvements to his/her direct supervisor/manager. Responsible for ensuring the integrity of information being entered & maintained within the QNXT system. Must have the ability to analyze various situations and be able to make independent decisions on best practices in the interest of the members and the health plan. The Enrollment & Billing Operations Representative III is considered the main resource person for all Regulatory staff for issues regarding the eligibility and reconciliation processes and will assist the Management team with projects and/or daily workload for all regulatory products. Responsible to reconcile the accuracy of payment file received from online premium payment vendor. Responsible for maintaining accuracy of Regulatory receivables based on dollars billed and received from customers, State and Federal agencies. Assist Account & Provider Configuration in working updates needed in sponsor configuration. This is handled through working DI reports.

• Provides knowledgeable response to internal and external customer inquiries and concerns regarding enrollment and billing including, but not limited to, qualifying events, policies and procedures, ID cards, letter correspondence (including Outbound Education and Verification), selection of primary care physician, premium invoices, payment inquiries and general eligibility and financial maintenance.
• Enters and maintains premium rates as provided by Actuarial and Regulatory Affairs (including Low Income Subsidy and Late Enrollment Penalties)
• Reconciles membership and billing reports as required by CMS, MassHealth and Employer groups (both automated and manual) to ensure accuracy of information.
• Communicates professionally to resolve discrepancies. Maintains the accuracy and integrity of the eligibility and premium tasks (including working data integrity reports on a daily basis).
• Provides all necessary eligibility and premium support to the Sales department or Regulatory Affairs, as needed.
• Reports back all members who fit the criteria per the Medicaid requirement for TPL, NOB, Address, and rating category changes
• Maintains current inventory and timely closure of all assigned issues and workload.
• Processes all transactions related to customer data in a timely and accurate manner. Escalates inventory backlog daily.
• Displays initiative to assist Supervisor or Manager in balancing workload with co-workers as the flow of work varies.
• Maintains active and consistent availability on the phone system, as scheduled, for all lines of business both Commercial and Regulatory.
• Partners with other Operations departments to maximize the efficiency of shared work.
• Meets internal/external deadlines and remains in compliance with CMS and EOHHS regulations
• Prepare documented payment plans as the request of customers and presents to Management for approval
• Prioritizes daily and weekly work
• Collects premium for employer groups and individual members; including but not limited to written correspondence as well as collection calling for delinquent accounts receivables.
• Prepares and posts adjustments as necessary.
• Works daily/monthly reports which identify potential problems, including the daily Transaction Reply Report (TRR) from CMS
• Calculates 5500 Schedule A/C information for Medicare employer groups.
• Responsible for maintaining professional relationships with customers/vendors; including resolving identified discrepancies in a timely manner
• Responsible for ensuring timely and thorough eligibility and premium audit procedures are in place and being performed through direct performance. Ensures that department turnaround times and quality standards are met.
• Responsible for preparing and communicating eligibility and premium decisions reviewed by the Eligibility Review Committee.
• Works proactively to ensure the enrollment and billing records are kept current and accurate. Ensures goals and turnaround standards are being met or exceeded based on corporate and departmental metrics.
• Responsible for maintaining up to date primary care physician assignments in core system accurately and timely. This is to be completed through review of data integrity reports, and working closely with Provider Relations, Contracting and Account and Provider Configuration.
• Maintains professional etiquette and positively represents Fallon Health when meeting in-person with customers for eligibility and premium related inquiries.
• Enters and maintains data in the E&B tracker in a timely and accuarte fashion to to be utilized with the required reporting from CMS and EOHHS.
• Assists with core system upgrade testing
• Completes other tasks as assigned.
• Trains of new hires and existing staff according to needs
• Creating/maintaining desk top procedures and P&P’s
• Serve as resource to other areas for Medicare and Medicaid questions/issues
• Assists Management team on audit responses and/or site visits
• Participates in departmental and company-wide process improvement projects, training, upgrade testing and team meetings as assigned.
• Performs other duties as they are assigned to meet department performance goals and to respond to changing priorities including administrative related tasks.
• Distributes 500 Schedule A/C requests to staff as appropriate
• Works department returned mail
• Quality control of enrollment and billing processes for accuracy and compliance to established policies and procedures.
• Responsible for maintaining up to date productivity records on a daily and monthly basis for corporate and departmental dashboards.
• Ensure adherence to documented payment plans
• Assists with day to day operations of Enrollment & Billing Operations, assuming responsibility in the absence of the Supervisor and/or Manager

• 5 plus years’ experience in an office environment, preferably in health care and/or managed care system
• Strong analytical and problem-solving skills
• Aptitude towards mathematical fundamentals
• Flexibility in a fast-paced environment.
• Excellent Organizational skills/time management
• Strong focus on quality & performance results
• Systems knowledge including but not limited to MS Excel, MS Word, MS Access.
• Ability to effectively communicate, both written and verbal.
• Builds Relationships/contributes to team performance
• Adhere to all DOI, State, and Federal guidelines