We are looking for an A/R Billing & Contracts Coordinator to join our team! This role is available for immediate hire and offers a sign-on bonus in addition to a great benefits package and competitive salary! Reporting to the Finance Director, the A/R Billing & Contracts Coordinator role provides accounts receivable support to Family ACCESS.

Essential Job Functions

• Maintain all accounts receivable - child care clients and contracts
• Maintain all government contracts, and perform monthly billing as needed
• Work with other departments to ensure deposits agree in two different systems
• Mail/email monthly statements to customers
• Perform collection efforts once accounts become past due
• Enter credit card charges and reconcile credit card statements
• Reconcile various balance sheet accounts
• Support the back-up documents to the auditor during year-end audit
• Maintain bookkeeping databases and spreadsheets, updating information as needed
• Communicate with previous clients and customers to request payment and arrange payment plans
• Collect payment from customers and accurately record them in system
• Update client accounts based on payment and/or contact information
• Answer billing questions from clients and customers
• Complete daily deposits
• Partner with Finance Director to compare month-end AR balance with the GL
• Reconcile Escrow
• Deposit and reconcile with Development all entries in 4000 cash manager
• Maintain files for each pledge
• Manage and assist in completing various state and private contracts ensuring all appropriate information has been included
• Manage gym rentals
• Work collaboratively with EEC Admin Coordinator on child scholarship recordkeeping
• Other duties and ad hoc projects as assigned

Preparation, Knowledge, Skills & Abilities

• Bachelor's degree in Accounting, Finance, or Business, or equivalent experience preferred
• 3-5 years' experience in similar role
• Proficient in Microsoft Suite
• Experience with MS Dynamics - Solomon preferred
• Experience with Internet based credit card processing system
• Experience working with MA EEC, CDBG, DCF and other state contracts preferred
• Strong written and verbal communication skills
• Strong interpersonal skills
• Detail-oriented
• Approachable
• Ability to maintain strict confidentiality
• Ability to work independently as well as part of a team