Annual Fund Manager

Vacancy Announcement

Title: Annual Fund Manager Status: Non-Exempt (37.5 hours per week)

Reports To: Director of Development Starting Pay Range: $48,000-$52,000/Yr

General Summary: The Annual Fund Manager plays a role in building strong relationships and ties between the agency’s supporters and F&CS.

§ Annual Fund: Designs, implements and supports all direct mail fundraising and stewardship, including ensuring that appeal goals and objectives are met. Manage other annual giving tactics including a monthly donors program.

§ Data Management: Maintains and manages our fundraising database, Raiser’s Edge.

§ Grants Management: Creates and manages all foundation & corporate grant applications, including researching potential new funders.

This position is eligible for a hybrid work arrangement.

Responsibilities:

Annual Fund Program Management (40%)

• Oversee the execution of four annual fund solicitation mailings a year, including preparing mailing lists for review, prepares and processes all mailings for delivery to printer, mail house or post office and ensures all mailings leave on schedule from assigned vendor
• Create and implement an email solicitation strategy to support our direct mail program.
• Create and manage a robust monthly giving program.
• Prepare other solicitations and/or invitations for personal signatures; coordinate with board and volunteers who participate in letter signing

Database Management (30%)

Manage the daily operation of the database (Raiser's Edge) to enter and track gift/financial and biographical information on friends and donors.

• Ensure all gifts are recorded in Raiser’s Edge, and acknowledgements are prepared in an accurate and timely manner based on documented procedures.
• Ensure all donor notes, biographical updates and contact reports provided by Executive Director are accurately recorded in the database according to procedures.
• Review mailing lists, donor recognition and other details for all print materials and other communication for accuracy.
• Maintain efficient systems for data cleansing, data entry, gift processing, prospect research, data analysis, and relationship management.
• Establish documentation that outlines the database, the processes, and queries to facilitate common understanding of the system.
• Provide support to staff to help develop and administer correct system processes and tickler reporting for solicitations.
• Assist staff in developing reports associated with goal setting and the monitoring and evaluation of progress towards those goals.
• Coordinate data importing/exporting for prospect research purposes.
• Meet weekly with the Finance Manager to reconcile gifts received with our accounting system.
• Serve as the point person to coordinate future data conversions/upgrades as needed.
• Maintain hard copy and electronic filing systems as needed.

Grant Program Management (20%)

· Serve as primary grant-writer for local, area, and foundation grants.

· Write progress reports for grantors as required, collecting data from program and finance staff.

· In partnership with the Executive Director, Director of Development and program staff, steward and cultivate relationships with local funders.

· Maintain annual grants calendar for application dates and report due dates.

· Identify and research new grant opportunities and/or coordinate with grant consultant, particularly for state & federal opportunities.

Other duties as assigned (10%)

• Engage positively with donors, potential donors, visitors, and volunteers and document contacts and information in Raiser’s Edge as appropriate.

· Attending and participating in community and agency events as needed

· May be called upon to present at the agency board meeting on recent or upcoming development, event or nominating committee meetings

· May be asked to serve on boards and committees with partner organizations

· Proof reading appeals and materials as required

Qualifications

· Demonstrated excellent communication (written and oral), project management, attention to detail, and time management skills are required.

· Candidates must have proficiency with common computer software, e.g. Word, Excel, Outlook, along with the ability to effectively learn CRM systems such as Raiser’s Edge (our donor database).

· Experience with annual fundraising programs, such as direct mail and personal solicitation programs strongly preferred (1-2 years) but transferable skills will be considered.

• Excellent interpersonal skills and ability to work in a dynamic team environment. This position requires the ability to work effectively/cooperatively with colleagues, volunteers, and organizational leadership, and experience in volunteer management is highly preferred.

· For events, the position requires working hours that flex or exceed the standard and normal work week immediately prior, during and after agency events.

· Commitment to the mission and values of Family & Children’s Services.

· Bachelor’s Degree preferred but relevant experience will be considered.

Our Rewards & Benefits

Family & Children Services of Ithaca provides a supportive and dynamic work environment that is built on collaboration and professional growth. We offer a competitive salary, a comprehensive benefits package, and opportunities for career advancement.

· 403 (b) retirement plan with an employer match

· Generous 25 days of Paid Time Off (PTO), in addition the following paid holidays: New Year’s Day, MLK Jr. Day, Memorial Day, Juneteenth, July 4th, Labor Day, Thanksgiving, day after Thanksgiving, Christmas Day

· Hybrid work arrangement

· Comprehensive health, dental, and pretax HSA/FSA benefits program for you and your eligible dependents

· Enhanced Short Term Disability, Free Basic Life, and AD&D

Contact information: Please email a cover letter and resume to: Michelle Thevenin, Director of Development mthevenin@fcsith.org.

F&CS is committed to equity, diversity, and inclusion and, in that spirit, actively encourages applications from members of groups whose exclusion from the mental health field has been longstanding. No individual will be discriminated against in application, hiring or employment on the basis of race, age, culture, ability, ethnicity or nationality, gender identity and expression, sexual orientation, marital status, religious affiliation, and socioeconomic status.

MISSION STATEMENT OF FAMILY AND CHILDREN’S SERVICES OF ITHACA:

Family & Children's Service of Ithaca supports, promotes and strengthens the well-being of individuals and families by providing high quality, accessible mental health care and related social services, with a particular sensitivity towards the needs of children.

Job Type: Full-time

Pay: $48,000.00 - $52,000.00 per year

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Ithaca, NY 14850