Adult Education Administrative Assistant

Summary: Responsibilities:
1. Statement of Responsibility: Communications.
Priority: Essential Percent of Time: 70 %
2. Statement of Responsibility: School Staffing, Facilities Coordination and ALC Budgets
Priority: Essential Percent of Time: 10%
Examples of this work include:

• Assist in hiring employee process (interest forms > posting > interviews >)
• Payroll Process, collect and verify time and attendance (hourly staff ALC, Dakota HS, and other programs as assigned).
• Assist in preparation of reports replated to ALC material (FPS administration, state and national levels)
• Provide data to internal and external sources, serving as a positive public relation advocate for the school district.
• Helps prepare and monitor budgets and grants.
• Disseminate school and confidential information such as information relative to cultural backgrounds, academic or medical histories.
• Maintains accurate files, records and grant applications and follow through daily, weekly, and monthly.
• Arranges interpreters, consultants and substitutes and submits payroll as needed
• Maintains school schedule.
• Monitor and submit monthly expense transactions

3. Statement of Responsibility: Enrollment, Registration and Assessments
Priority: Essential Percent of Time: 10%
Examples of this work include:

• Assess and register new students.
• Enter student data into LACES or other student management databases.
• Maintains and reviews student records and test scores for accuracy.
• Run end of year report from LACES to verify that all data is accurate.
• Ensure data is updated timely and produce reports throughout the school year that is shared with administrators, staff, and the public.
• Conduct benchmark assessments and enter into LACES.
• Trains for and serves as a GED Administrator and Best Examiner
• Prepare and submit reimbursements for GED exams.

4. Statement of Responsibility: Instructional Resource Support
Priority: Essential Percent of Time: 10%
Examples of this work include:

• Assist in the acquisition, organization, and distribution of instructional materials, including textbooks, digital resources, software, and supplementary learning aids.
• Provide technical support and guidance to educators in utilizing educational technology tools, learning management systems, and software applications for instructional purposes.
• Maintain an updated inventory of resources, tracking their availability, condition, and usage.
• Collaborate with specialists, teachers, and administrators.
• Collaborate with the IT department to troubleshoot technical issues related to instructional resources and ensure seamless integration into the learning environment.
• Arranges staff travel accommodations as needed.
• Organize bus schedules for field trips.
• Assist in placing and scheduling volunteers.
• Participates in all mandatory training or training appropriate to the position.

Knowledge, Skills, and Abilities
Minimum Qualifications (expected to have to enter job)

• High School Diploma
• Two or more years of related experience and training in schools. Must have experience with word processing, filing, office machines and computer software programs (WORD, PowerPoint, Excel, Google Documents/Spreadsheets)
• Ability to collaborate with teachers, principals, counselors, district office staff while working independently on complex processes.
• Mathematical skills, ability to add, subtract, multiple, divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percent, draw and interpret graphs.
• Knowledge of school process, community support organizations, and trauma informed best practices.

Relationships
This position reports to: Adult Learning Center Director.
Internal and External Clientele and Purpose of Contact (the most significant job-related contacts)
Example: Personal contact with students, staff, parents/guardians, faculty, and administrators is an essential part of the position and requires the ability to share information and must be sensitive to people and their needs. The position may handle confidential and private data.

Problem Solving (most difficult types of problems to resolve and consequence of error/non-resolution)
Work involves differing situations and the ability to rapidly access and prioritize competing demands. It is important to identify the problem and resolve it promptly and tactfully and in a customer service-oriented manner that builds partnerships and bridges with stakeholders.

Freedom to Act
Decision(s) Position Makes and Decision(s) Referred to Higher Authority
The incumbent performs tasks under the direction of a certified teacher and responds to day-to-day needs, answer questions, and responds to emergent issues. Non-emergent issues are discussed with the Teacher or Building Principal. The incumbent takes the initiative to ensure completion of all tasks and will adjust priorities to accommodate competing workload demands.
All employees must comply with department and institution procedures and policies, Fargo Public School policies and procedures, as well as local, state, and federal laws, regulations, guidelines and business and industry standards.

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Example: The noise level in the work environment is usually quiet. Work is performed indoors.

This description is intended to indicate the kinds of tasks and level of work difficulty required of the position. It is not intended to limit or modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar level of difficulty.


Application Procedures
All applications for open Fargo Public Schools positions must be made via www.applitrack.com/fargo/onlineapp. Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties. Job postings will be closed for applications at 8:00 AM Central Standard Time (CST) on the closing date listed in the posting.

Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.

For more information or questions please call 701-446-1000 or email humanresources@fargo.k12.nd.us.
The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual’s race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.