Wedding / Events Coordinator

Farm Road Estate is a boutique resort in Southern Vermont nestled on 32 natural acres. We are located just minutes from the renowned ski resort at Mount Snow. The property features a beautifully renovated 18th century Sawmill inn, renovated cottages, and stunningly restored luxury homes. Forbes once listed our property as one of the most romantic places to stay in the world.

Farm Road Estate is a quintessential Vermont event destination, perfect for hosting Pinterest-ready weddings, as well as events like music festivals, corporate events, speaking tours, and farm-to-table dinners with our executive chef under the stars, to name a few. Farm Road Estate is uniquely suited to host events of all sizes and is looking to expand our Events Portfolio. Each event is curated by our team of event planners and preferred vendors.

Requirements include:

- Three years of Event Coordination experience.

- Two to three years of Wedding Coordination experience.

- Must be able to manage an event and all staff needed for that event, as well as interface with the General Manager, Restaurant Manager and other leadership.

- Works well under pressure in a fast-paced environment.

- Can provide exceptional customer-service.

-Solicits and promotes private event business through advertising, cold-calling, contacting past guests, and cultivating relationships with restaurant guests, local businesses, and other methods.

-Maintains and builds an active book of private events business.

-Develops and maintains an updated and detailed private events package that includes all billable products and services that accurately reflects the restaurant and inn’s offerings, costs and the company’s profit objectives.

-Documents final arrangements with clients on Banquet Event Orders (BEOs). Obtains all specifications and pertinent information concerning the event, including but not limited to, number attending, schedule of events, menu, wine and beverage selections, and room setup.

-Regularly reviews upcoming events and BEOs with Dining Room and Kitchen managers so that they have thorough understanding of all requirements on upcoming scheduled events.

-Prepares all required paperwork, including forms, reports, and schedules in an organized and timely manner.

-Reserves all private events in the private event management software system.

-Provides all Kitchen and Dining Room managers with a copy of each BEO to gain a thorough understanding of event specifications prior to the function.

-Requisitions or obtains equipment and supplies needed for each event, including but not limited to, linens, floral arrangements, table numbers, and name tags, ensuring that they meet guest expectations and requirements.

-Negotiates final pricing, prepares contracts, and secures guest signatures.

-Collects deposits as required in the contracts.

-Consistently works to meet or exceed revenue and budget projections.

-Prepares and completes an accurate bill to the event host at the completion of the function and collects final payment. If another payment arrangement has been made, have the terms noted on the bill. Emails the final itemized receipt on the next business day.

-Directs and supervises breakdown and cleanup after the event. Accounts for all equipment and supplies. Returns restaurant items to storage areas. Returns or arrange for return of rented materials.

-Qualifications / Skills:

-Service oriented style with professional presentations skills

-High energy

-Entrepreneurial spirit

-Motivational leader

-Effective in providing exceptional customer service

-Ability to improve the bottom line

-Clear concise written and verbal communication skills

-Excellent organizational, interpersonal, and administrative skills

-Must be able to work in a standing position for long periods of time.

-Must be able to work at a rapid pace and multi-task while maintaining attention to detail.

-Must be able to reach, bend, stoop and frequently lift at least 25 pounds.

Job Type: Full-time

Pay: From $55,000.00 per year

Schedule:

• 8 hour shift
• Holidays
• Overtime
• Weekend availability

Supplemental Pay:

• Bonus pay
• Commission pay
• Tips

Ability to commute/relocate:

• New York, NY: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location:

• Multiple locations

Work Remotely:

• Yes

Work Location: Multiple Locations