Administrative Assistant, University of Michigan

School of Nursing needs a seasoned, professional Administrative Assistant to Support the Dean and Associate Dean.

Responsibilities

· Act as the single point of contact, proactively managing the Associate Dean's/Director's calendars (Outlook – requires Advanced to Expert level); schedule highly complex meetings and conference calls exercising discretion and judgment to balance competing priorities and demands; anticipate needs in regard to all upcoming meetings and activities and exercise initiative, discretion and judgment as to priorities; organize, obtain, and prepare all relevant materials, agendas and minutes to ensure the Associate Dean is properly informed and prepared, generate various reports and documents.

· Manage incoming calls, responding to requests as appropriate or taking messages as necessary; act with a high degree of professionalism, tact and diplomacy in matters of a highly sensitive and confidential nature, including interactions with all levels of internal and external stakeholders; respond in a timely manner to inquiries.

· P-Card report processing (as needed) for the Association Dean and Director.

· Provide administrative support as assigned for projects, such as curriculum, evaluation, and Undergraduate office activities.

· Assistance with presentations, agendas, and database management for Undergraduate offerings

· Initiate, compose, edit and type correspondence, reports (including ad-hoc reports), meeting minutes, and other documents as requested.

· Maintain tracking systems including creating, maintaining and updating multiple electronic and paper filing systems; ensure that deadlines are met and materials are distributed and /or received on a timely basis.

· Assist with surveys, data, and reports as requested

· Other duties as assigned

Qualifications

· A bachelor's degree is preferred; or equivalent combination of education and experience is necessary.

· A minimum of five (5) to eight (8) years of progressively responsible, relevant work experience providing executive-level administrative support to a busy senior executive, preferably in a higher education setting.

· Demonstrated experience at the advanced – expert level in the use of Microsoft Office products (Word, PowerPoint, Excel, and Outlook (with both email and calendaring)), and other types of databases.

· Demonstrated ability or experience in coordinating complex calendars, schedules, meetings, and travel itineraries is required.

· Attention to detail is required.

· Candidate must have excellent communication skills, with the ability to receive and convey information clearly and concisely for various mediums. Must have very strong interpersonal and organizational skills, and the ability to work effectively with diverse groups.

Candidates must have a clean criminal history and drug screen and have at least the first Covid vaccination shot.

Please respond with resume. For more information, please call FasTemps, 734-484-3668.

www.fastempsemployment.com

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift

Work Location:

• One location

Work Remotely:

• No