Executive Administrative Assistant

Company

Federal Reserve Bank of Richmond

At the Richmond Fed, we’re driven by our mission to strengthen the economy and our communities. We take great pride in what we do and it impacts everyday people every day.

When you join our team, you’ll become part of a culture that welcomes differences, cares about our communities, and empowers each other to lead from where we are to make things better.

Bring your passion and we’ll provide challenging and purposeful careers in a variety of fields, opportunities to grow and a wide range of benefits and perks that support your health and wealth. It’s all part of what makes #MyRichmondFed a great place to work!

About the Opportunity

The Corporate Accounting and Corporate Planning Department of the Federal Reserve Bank of Richmond is looking for an Executive Administrative Assistant. Reporting to a Senior Vice President, you will provide administrative support including preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, emails, deadlines and appointments; making travel arrangements; coordinating meetings and events; maintaining databases; acting as a liaison to other departments; and completing assigned projects.

What You Will Do:

• Serve as the focal point for coordinating Corporate Accounting and Corporate Planning activities and the timely completion of key department deliverables

• Perform a variety of highly complex administrative and business support activities; anticipates and manages workflow, and coordinates upcoming deliverables with leaders and team members

• Serve as primary contact for management of the CFO’s inbox and calendar; prioritize emails and tasks and ensures timely completion of deliverables; act and respond on CFO’s behalf where appropriate

• Support CFO and department officer participation in Fifth District and other Federal Reserve System meetings, workgroups, and projects; regularly interacting with Federal Reserve and external senior executives

• Proofread often confidential documents to ensure crisp, clear and concise content; review and edit documents and presentation materials for consistency and continuity; identify and correct data discrepancies

• Provide meeting and travel support for the CFO, including scheduling rooms, managing invitation lists, escorting visitors, coordinating room set-up, and arranging transportation and hotels

• Provide guidance to Corporate Accounting and Planning team regarding officer communication, scheduling, and priorities

• Perform purchasing and payment activities for the department, working within established guidelines to ensure compliance with Federal Reserve policies and timely payment of invoices.

• Maintain department records to meet requirements of audits and operations reviews.

• Perform complex analyses of business support activities to continuously improve processes and practices; ensures that processes and practices adhere to relevant policies and compliance requirements

• Actively participate on workgroups for the Department, Fifth District, and Federal Reserve System levels

Qualifications:

• High school diploma or GED

• Minimum 5 years of prior administrative assistant experience

• Ability to organize, prioritize and manage multiple tasks/projects and meet deadlines including the management of multiple calendars and inboxes to ensure the completion of key deliverables

• Experience communicating verbally and in writing while collaborating effectively with multiple stakeholders at all organizational levels

• Ability to apply business savvy and sound judgment in dealing with complex and often sensitive situations

• Attention to detail and ability to work with precision

• Ability to anticipate and solve problems in practical, creative ways

• Command of MS Office products (i.e. Word, Excel and PowerPoint) and the analytical skills to put them to full use

• Ability to respond to internal or external requests for information in a timely manner

Discover the Reason Why So Many People Love It Here!

When you join the Richmond Fed, not only will you find a challenging and purposeful career, you’ll also have access to a wide range of benefits and perks that support your health and wealth, including:

• Great medical benefits

• Pension and 401(k) with employer match

• Paid time off

• Tuition reimbursement

• Employee resource networks

• Paid volunteer leave

• Flexible work options

• Onsite amenities that make working here fun

Other Requirements and Considerations:

• A requirement of this position is that the employee must be fully vaccinated against COVID-19; individuals who are unable to be vaccinated due to a medical condition or sincerely held religious belief may request an accommodation from the Bank.

• Candidates should review the Bank’s Employee Code of Conduct to ensure compliance with conflict of interest rules and personal investment restrictions. The Code is available on the About Us, Careers webpage at www.richmondfed.org.

• Sponsorship is not available for this role. Selected candidate is subject to special background check procedures.

• Salary offered will be based on the job responsibilities and the individual’s knowledge, skills, and experience as defined in the job qualifications/experience.

• Applications are reviewed on a rolling basis. Interested candidates are strongly encouraged to apply by February 18, 2022.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Administrative/Clerical

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Privacy Notice