Accounts Payable / Accounts Receivable Specialist

Job Summary

Title:           Accounts Payable / Accounts Receivable Specialist

FLSA Status:    Hourly

Reports To:     Accounting Operations Manager    

Under the direction of the Accounting Operations Manager, the Accounts Payable / Accounts Receivable Specialist will provide accurate, timely, and accessible financial information that will help our teams make data-driven financial decisions.  This position will own key accounting responsibilities including, but not limited to, accounts payable, accounts receivable, and quarterly close processes.  The Accounts Payable / Accounts Receivable Specialist role is an ideal position for an insightful, organized, self-starter who has strong attention to detail and a passion for enhancing processes. 

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Deposit checks, post payments to accounts receivable (AR) and prepare cash journal entries
• Prepare AR invoices, monitor AR balances and prepare customer statements
• Work with cross-functional team to collect outstanding AR balances
• Process accounts payable (AP) invoices ensuring transactions are processed timely and accurately
• Reconcile vendor statements against AP records in financial system
• Initiate payments via check, virtual card, or ACH
• Maintain accurate vendor records including adding/changing/purging vendors
• Respond timely to inquiries from vendors, customers, or co-workers and researches and resolves concerns or discrepancies
• Reconcile subledger accounts to general ledger in accordance with quarter close deadlines
• Assist in quarter-end close activities as assigned
• Assist with preparation and distribution of 1099s and filings with IRS
• Develop in depth knowledge of accounting software platforms; assist with system conversions and implementation
• Build and maintain positive working relationships
• Other duties as assigned

QUALIFICATIONS

• Associate degree in accounting or finance or 2 years of experience in accounting-related roles
• Experience in creating and maintaining Excel spreadsheets
• Ability to establish and maintain collaborative working relationships across the organization and our customer and vendor community
• High degree of attention to detail and accuracy
• Problem solving and critical thinking skills

 

• Organizing and prioritizing skills
• A continuous improvement mindset
• Ability to learn new software applications
• Reliable and deadline-driven
• Ability to maintain confidentiality of sensitive information
• Knowledge of acceptable business and office etiquette

 

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Ability to stand, walk, sit for extended periods of time  
• Ability to work independently and in a team environment
• Bending, stretching, and occasional lifting of up to 30 lbs. is required
• Professional presence and proper phone etiquette are required
• Occasional travel may be required

 

WORK SCHEDULE

The Accounts Payable / Accounts Receivable Specialist position is a full-time, hourly position.

 

Company Overview

Founded in 1946 as Skogen's IGA, Festival Foods is a Wisconsin family- and employee-owned grocer that is committed to giving back to the communities it serves and to providing guests with exceptional service and value. The company, which began operating as Festival Foods in 1990, employs more than 8,000 full- and part-time associates and operates 40 full-service supermarkets across the state of Wisconsin. At Festival Foods we are committed to providing an environment of mutual respect where equal employment opportunities are available to all. We are dedicated to building a top-notch team of skilled, experienced and service-oriented associates who represent a variety of backgrounds, perspectives, and talents. Festival Foods believes that diversity and inclusion among our teammates, products, and our community strengthen our ability to serve our guests, as we seek to recruit, develop and retain the most talented people.