Contracts Manager

Description

Position Summary

The Contracts Manager will be entrusted with comprehensive oversight and direct handling of contract-related processes within FFF Enterprises, Inc. and its subsidiaries (FFF). This role necessitates a high degree of expertise in reviewing, editing, drafting, and negotiating contracts. It also requires the ability to identify contractual risks independently and propose effective revisions and strategies to ensure all agreements align with FFF’s business objectives and legal requirements. The Contracts Manager will be responsible, among other tasks, for managing and reporting on contracts, to include NDAs, agreements with drug manufacturers, healthcare providers, GPOs, and other commercial agreements. In addition, the Contracts Manager will be responsible for taking a leadership role, in collaboration with other team members, in implementing and managing the contract management tool intended to enhance controls, efficiency and effectiveness around the FFF contracts ecosystem.

Essential Functions and Duties

• The Contracts Manager will oversee a variety of contracts including, but not limited to: Distribution Agreements, GPO Agreements, with focus on Non-Disclosure Agreements, Customer Agreements, Purchase Orders, Supplier Agreements, Sub-contracts, Independent Consulting Agreements, IT Agreements, Licensing Agreements, Statements of Work and any other contracts necessary for FFF to carry out commerce. The role requires active participation in the applicable RFP and RFI processes.
• This individual will closely collaborate with the Contracts Administrator and Senior Director of Contracts, and at times, the General Counsel to support the overall contract department’s functions and responsibilities. Their expertise will be fundamental in identifying and addressing potential contractual risks, demonstrating a strong grasp of the legal implications and business impacts.
• The individual will be responsible for and work, along with other team members, on the management of the contract management tool and oversight of the contract lifecycle.
• This position is considered an internal resource for FFF, as a point of contact for functional areas with contract responsibility for all functional areas with focus on all types of Forward Deployed Inventory (FDI) consignment program agreements, and other areas as may be assigned.
• Manage the submission of Supplier Diversity Report, and other certifications and representations required of FFF.
• Provide support in drafting, reviewing, analyzing, redlining, updating and standardizing acceptable contract language, as is possible, in order to minimize FFF’s overall contract risk, including terms and conditions in contracting practices.
• This individual should be able to operate autonomously, demonstrating a deep understanding and knowledge of contracts.
• Centralize all contracts in the company using acceptable information system tools which allow for the referencing and storing of key contracts.
• Provide contract extracts to FFF operating managers to enable the business users to effectively understand the key elements of relevant contracts.
• Responsible for developing best contracting practices and procedures.
• Ensure that signed contracts are communicated to all relevant internal stakeholders to provide accountability, visibility and awareness and support in implementation and compliance.
• Responsible for applicable contract close-outs, amendments, extensions and renewals.
• Manage all commercial contracts coming into and out from FFF, specifically including FDI. Reviewing, editing, drafting, soliciting input from internal stakeholders, negotiating, managing and reporting on all relevant contracts, including contacts with drug manufacturers, healthcare providers, GPOs, NDAs and other commercial agreements.
• Provide support in assessing, drafting and standardizing acceptable contract language, in collaboration with key stakeholders, used in all contracts.
• Coordinate with project managers, legal and other functional areas regarding contractual issues.
• Adheres specifically to all company policies and procedures, Federal and State regulations, and laws.
• Display dedication to position responsibilities and achieve assigned goals and objectives.
• Always represent the Company in a professional manner and appearance.
• Understand and internalize the Company’s purpose.
• Display loyalty to the Company and its organizational values.
• Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
• Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and respect the diversity of our work force in actions, words, and deeds.
• Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
• Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
• Other duties as assigned.

Qualifications

Education, Knowledge, Skills and Experience

Required Education:

• Bachelor’s Degree in Business Administration, Healthcare Administration, or equivalent combination of education and/or work experience. Juris Doctor degree is preferred.

Required Knowledge:

• Advanced understanding of contracts and the ability to identify and manage contractual risks independently, demonstrating a nuanced understanding of business implications and legal requirements.
• Solid understanding of information system tools to be an expert in document storage and retrieving from central repository for the company.
• Significant expertise in Microsoft Office suite including WORD and Excel is required.

Required Experience:

• Must have five (5) to seven (7) [nine (9) to eleven (11) for non-degreed candidates] years of related healthcare experience in contract review and negotiations, legal work, regulated industry or related field.
• The candidate must have extensive experience drafting, reviewing, and analyzing legal contracts, terms and conditions.
• Strong legal experience is required.

Preferred Experience:

• Experience working with and/or implementing contract management tools highly desired.
• Law firm and/or industry experience is a plus.

Required Skills:

• Strong organizational skills
• Detail-oriented skills and proven ability to prioritize work
• Effective verbal and written communication skills
• Ability to work autonomously while effectively collaborating with multiple stakeholders.
• Sound decision-making abilities
• Excellent administrative and negotiation skills, due diligence and critical thinking in all aspects of contract work.

Physical requirements

Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for long periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled. The employee occasionally lifts up to 20 lbs. and occasionally kneels and bends. Must have the ability to travel occasionally. Working condition include normal office setting.

Mental Demands

Learning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service. Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations’ situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions.

Direct Reports

None

EEO/AAP Statement

FFF Enterprises/Nufactor is an equal opportunity employer to all and prohibits discrimination and harassment based on the following characteristics: race, color, caste, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic conditions), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran or military status, medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or any state protected leaves), domestic violence victim status, political affiliation, reproductive health decision-making, and any other characteristic protected by state or federal anti-discrimination law covering employment. These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.