Part-time Administrative Assistant

We’re seeking an Administrative Assistant to support our founder and staff in delivering financial scalability, growth & clarity to our clients.

Who is FiBrick Inc.?

Our financial services serve as the foundation, the financial bricks, upon which our entrepreneurial clients rely on, for financial and operational data to set and guide the growth trajectories of their startups and service businesses. And yea…we also balance the books and work crazy hours in March and April to feed the taxman.

We’re different from most accounting firms…much more than debits and credits on a virtual ledger, definitely not old-school. We use the most popular cloud-based accounting and tax systems (QuickBooks Online, Xero, NetSuite, Intuit ProConnect) and have the flexibility to work remotely or in our midtown office. Much of our work has specific deliverables and deadlines so our focus is on results.

Will you fit in?

Our team members aren’t just number crunchers. They’re big thinkers, creative problem solvers, and subject matter experts on what matters to our clients. They also never stop learning, are excited about helping people, and take pride in their profession (and it shows!)

As a team, we’ll collaborate on opportunities for creativity and growth and help each other meet the everyday and extraordinary challenges we expect to confront and we’ll work together to solve them.

Are you our next Administrative Assistant?

If you have the following qualifications, we want to meet you!

• A Bachelor’s degree, or working on attaining one
• At least two years of experience in an administrative role
• Excellent written and verbal communication skills
• Ability to quickly learn new software applications
• Excellent attention to detail and organization skills
• Microsoft Office (Outlook, Teams, Sharepoint)
• Social media posting (Insta, LinkedIn, FB)

What you’ll do

You’re an Administrative Assistant and probably already know the ropes. But just to make sure, here’s a short list:

• Maintain a well-organized project plan for all deliverables
• Know the ins and outs of your superior's calendar and can make decisions on what can be moved and what can't
• Have an in-depth understanding of the firm's operations, the team, mission, and vision
• Can handle most of the administrative tasks of the firm, including onboarding new staff, sending correspondence to clients, reviewing staff's timesheets, conducting research, and communicating with vendors, among several others.
• Organize and file soft and hard-copy documents
• Document internal procedures for future use.
• Process payroll, vendor payments, and invoice clients.
• Perform bookkeeping tasks for the firm

Show me the m-o-n-e-y!

For sure we’ll do that…Show us what you know, and we’ll definitely come to some agreement.

While you’re thinking about how to do just that, may we suggest you get started with a well-written cover letter describing your top skills, accounting experience, and why you‘re considering working with us. A key job requirement is to be able to communicate effectively with our clients. If your cover letter is strong, you’re already halfway into our hearts.

If you think you can balance out our team, please send your cover letter and resume and let’s find out!

Job Type: Part-time

Pay: From $18.00 per hour

Expected hours: 20 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday
• No weekends

Education:

• Bachelor's (Required)

Experience:

• Personal assistant: 2 years (Preferred)
• Administrative: 2 years (Required)

Work Location: Hybrid remote in Mahopac, NY 10541

Salary : $18