What are the responsibilities and job description for the Administrative Assistant 1, SG-11 position at Financial Services, Department of?
Appointment method:
Minimum Qualifications: The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. Trainee 1- Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Trainee 2- One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination. Journey Level- Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Certification (e.g., IAAP Certified Administrative Professional) OR associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making permanent non-competitive appointments. At a future date (within one year of appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
List Appointment: Candidates must be reachable on the Civil Service eligible list for 38-701010.
Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/.
Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.
The Department of Financial Services is seeking candidates for the position of Administrative Assistant 1 in the Health Bureau. Duties include, but are not limited to, the following:
- Maintains daily Health Bureau attendance for office staff, field staff, and supervising examiners;
- Maintains the bi-weekly accrual charges spreadsheet which lists the supervising examiners’ accruals charges given at the end of each pay period;
- Performs duties related to Project Sunlight;
- Processes UPS labels for the office staff;
- Scans various documents into the database;
- Reserves conference rooms for office staff;
- Logs visitors into the One State Street Portal for office staff;
- Distributes mail;
- Completes initial processing of the following: travel request forms, compensation and overtime requests; and alternate work schedules and appointment letters. Will complete final processing of travel request forms;
- Creates, processes, and mails additional written correspondence; and
- Distributes and mails publications and resources to field staff via UPS;
- Prepares correspondence and documentation using current software tools; and
- Assists and completes, when requested, additional projects and assignments of the Health Bureau.
Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $3,400 annual downstate adjustment.
Some positions may require additional credentials or a background check to verify your identity.
Salary : $3,400
