Finance Support Specialist

Definition and Examples of Work

• 60%*

Assists in the financial preparation, budgeting, and planning processes

• Coordinates grant information and reports for the County Administrator; maintains grant documents in accordance with requirements.
• Assist with annual budget examination and preparation.
• Assist in financial review of monthly A/P, GL and year-end review.
• Assist in development of financial policies and procedures.
• Assist in developing monthly KMAG financial statements.
• Offer additional financial support as needed.

*
35%*

Process payroll

• Maintain system setup, security, updating, and verification of county payroll records; assist with and/or complete payroll processing, process payroll warrants and direct deposits. Maintain all information for auditors.
• Assist with maintaining information for Federal Tax Deposit coupon and electronically filing returns, Kansas Employer’s Withholding Tax, and prepare quarterly and annual reporting to included W2 and 1095.
• Verify deduction information for each employee and process payments and deductions for the flexible benefits plan, KPERS, taxes, garnishments, and other miscellaneous deductions; reconcile as needed.
• Offer additional HR support as needed.

*
5%*

Performs clerical duties, assists with administrative tasks, and performs support functions as needed

• Complete administrative and clerical tasks as needed, establishing, and maintaining filing systems.
• Complete reports as required.
• Complete A/P processing for the Administration Office.
• Works independently and within a team on special nonrecurring and ongoing projects.
• All census reporting
• Personnel file management within SharePoint
• Assist with tracking training and credentials for all staff
• Assist with equipment assigning and tracking with all staff
• Offer additional support as needed.

Additional duties may be assigned as business needs require.

• Excellent verbal and written English language skills.
• Excellent interpersonal and customer service skills.
• Proficient in basic computer systems and software (e.g. email, timekeeping software, work order inputs, video/audio conference calling)
• Proficient in advanced mathematical functions including accounting, bookkeeping, and payroll.
• Proficiency in clerical procedures, systems, and tools such as recordkeeping, filing, copier, scanner, 10 key, etc.

• Ability to keep information confidential.
• Ability to work independently without supervision and uses own judgment in determining priorities and procedures used, obtaining assistance in new or unusual situations.
• Ability to analyze situations quickly and objectively and to determine a proper course of action to be taken consistent with established policies and procedures.
• Knowledge of laws, interpretations, government regulations, pertaining to payroll processing.
• Knowledge of payroll processing software programs.
• Valid Driver’s license
• Ability to obtain CPR certification
• Ability to obtain First Aid certification
• Ability to obtain Defensive Driving certificate
• American Payroll certification – preferred
• Occasional overtime, required
• Occasional travel, required
• Regular and reliable attendance required onsite at department location

This position is responsible for processing bi-weekly payroll and assisting the Finance Director and County Administrator in managing, processing, and troubleshooting various accounts and transactions including but not limited to A/P, GL, projections, and interdepartmental spending. This position is a shared position under the general supervision of the Finance Director and Director of Human Resource.

Job Type: Full-time

Pay: $20.25 - $31.47 per hour