Project/Inside Coordinator

Fireside Office Solutions

Job Description

Project/Inside Coordinator

GENERAL RESPONSIBILITIES

Maximize productivity of project managers by assisting in the sales process, processing orders and providing customer service.

Project/Inside Coordinator:

Primary Duties:

• Coordinate customer orders and projects from quote to completion.
• Confirm ship dates, addresses, contacts, and special instructions for delivery
• Coordinate with client and account manager to confirm project scheduling, site is ready for install
• Compile installation plans, renderings, and instructions in advance of install, and confirm plans with installation crew and account manager

• Project support:
• Assist account manager in installation quote and coordinates additional 3rdparty labor scheduling and quotes
• Pre/Post-site visit, customer project sign off sheets
• Coordinate FOS demo products – delivery, pick-up, and showroom tagging

• Punchlist:
• Capture information from installation work crew
• Process orders for replacement products and coordinate with installation for return trip to correct issue
• Follow-up with client and account manager on the problem and timeline for correcting the issue

• Vendor Management:
• Capture and maintain discounts sheets & line lists for all vendors
• Check pricing for specific products, check stock & get freight quotes

• Assist: assemble warranty information (electronic & hard copy), vendor requests, print, and compile for account manager

Secondary Duties:

• Vendor Management:
• Capture and maintain discounts sheets & line lists for all vendors – vendor spread sheet
• Check pricing for specific products, check stock & get freight quotes

• Oversee the furniture showroom.
• Update tagging and signage with current pricing
• Create and maintain templates for all items, including owned employee stations, to capture what is being shown even if price is not listed on the station
• Update tagging and signage on clearance and non-inventoried showroom products

• Assist in organization and planning of special events and training.

The above duties may be supplemented with additional duties as assigned.

Formal Education or Equivalent Experience

• College or 3 years work experience in similar field

Job Prerequisites

• Strong math aptitude
• Experience with sales or administrative assistant specific duties
• Relevant industry experience desirable

Special Training or Skills Needed

• Excellent phone and computer skills
• Strong interpersonal skills
• Ability to work independently
• Some project management involvement
• Ability to read blueprints
• Assertiveness
• Computer skills
• Excellent organizational skills
• Good written and spoken communication skills
• Willingness to learn and cooperative spirit
• Professional appearance

Job Type: Full-time

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Experience level:

• 1 year

Schedule:

• 8 hour shift

License/Certification:

• Driver's License (Required)

Work Location: One location

Salary : $42,000 - $45,000