Procurement Specialist

Description

JOB SUMMARY:

We are seeking a highly organized and detail-oriented Procurement Specialist to oversee all aspects of maintenance parts acquisition and inventory management. This role will also include responsibilities as a Computerized Maintenance Management System (CMMS) administrator, strategic purchasing agent, and primary negotiator for maintenance contracts. The ideal candidate will possess strong negotiation skills, a keen understanding of inventory management principles, and the ability to effectively manage budgets.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

Specifically, the responsibilities of the position include, but are not limited to, the following activities:

• Parts/Supplies Acquisition and Inventory Management:
  1. Identify, source, and procure parts and supplies according to departmental needs and specifications.
  2. Monitor inventory levels to ensure adequate stock levels are maintained while minimizing excess inventory.
  3. Implement inventory control measures to optimize stock turnover and reduce carrying costs.
  4. Coordinate with maintenance teams and other departments to forecast future parts and supplies requirements and adjust procurement strategies accordingly.
  5. Utilize ERP, Excel, and other programs to create, track, and receive purchase orders.
  6. Conduct periodic inventory counts and reconcile in ERP and CMMS
• CMMS Administration:
  1. Serve as the primary administrator for the Computerized Maintenance Management System (CMMS), ensuring data accuracy, system functionality, and user training.
  2. Generate and analyze reports from the CMMS to track maintenance activities, inventory levels, and procurement trends.
  3. Collaborate with IT departments to troubleshoot technical issues and implement system enhancements as needed.
• Strategic Procurement:
  1. Develop and implement strategic sourcing initiatives to optimize supplier relationships and achieve cost savings.
  2. Conduct market research to identify potential vendors, evaluate their capabilities, and negotiate favorable terms and pricing agreements.
  3. Establish performance metrics and key performance indicators (KPIs) to measure supplier performance and ensure adherence to service level agreements.
• Contract Negotiation and Management:
  1. Act as the main point of contact for negotiating maintenance contracts with external vendors and service providers.
  2. Review contract terms and conditions to ensure alignment with organizational goals and compliance with regulatory requirements.
• Budget Management:
  1. Develop and manage annual maintenance budgets in collaboration with fiancé and operations teams.
  2. Monitor spending against budgeted targets and identify opportunities for cost optimization and efficiency improvements.
  3. Provide regular budget reports and analysis to management, highlighting variances and recommending corrective actions as necessary.
• Other job duties as assigned.

Qualifications

REQUIRED QUALIFICATIONS:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field. (Master’s degree preferred)
• Minimum of 3 years of experience in procurement, inventory management, or related roles, preferably in a maintenance or manufacturing environment.
• Strong knowledge of inventory control principles, procurement best practices, and contract management.
• Proficiency in using CMMS, ERP, MS Office Suite software, and other procurement tools.
• Excellent negotiation, communication, and interpersonal skills.
• Ability to analyze data, identify trends, and make data-driven decisions.
• Detail-oriented with strong organizational and time management skills.
• Familiarity with regulatory requirements and compliance standards related to procurement and contract management.

WHAT FIRESTONE WALKER OFFRS:

An excellent benefits package including:

• Competitive salary commensurate with experience and knowledge
  • Base Salary: $28.00-33.00/hour
• 100% paid premiums for employee including medical, dental, vision, & life insurance
• Accrued PTO (rate of 13 days per year)
• Paid Sick Leave (48 hours per year)
• 401(k) retirement plan including company paid profit sharing & 4% safe-harbor matching
• 10 paid holidays per year
• 50% off employee discount on food, beer, and merchandise
• Periodic beer giveaways for employees 21
• FSA plan to save tax money on out of pocket medical and dependent care expenses 
• Inclusive company culture that values and develops our employees

Please submit your resume with your work experience when applying. Firestone Walker is an Equal Opportunity Employer.