Wealth Administrator

POSITION PURPOSE

This role exists to aid the Managing Director and Trust Officer-First Carolina Wealth in the daily operation of the department.

RESPONSIBILITIES

• Provide administrative support to Managing Director and Trust Officer– FCW, including documentation and reports
• Initiate account distributions and transactions per dual control requirements
• Track daily activities in partnership with Capital Advisory Services (CIAS)
• Support FCW team with client and internal relationships
• Process client requests for account maintenance, including reaching out to appropriate individual(s) for assistance with more advanced requests
• Support FCW team with third-party vendor relationships including CIC, CIAS, BNY Mellon, HWA International and others
• Assist with reconciliation of Wealth-associated internal accounts/General Ledgers and complete monthly wires/ACH for management fees
• Assist with internal bank reporting, including requests from the Finance Department
• Assist with daily reconciliation of BNY Mellon custody report through HWA International
• Assist with drafting and maintenance of departmental procedures
• Assist with development and maintenance of marketing material, including, but not limited to, prospect presentations, PowerPoint decks, ordering supplies, and putting together marketing packages
• Assist FCW team with Bank training on Wealth services
• Assist with administrative needs of Wealth referral program
• Assist with compliance between the Bank, CIC, CIAS, BNY Mellon, and HWA International
• Assist with internal and external audits

KEY RELATIONSHIPS

• Routine interaction with Managing Director and Director—FCW, Chief Operating Officer, Chief Financial Officer, Finance Associate, Chief Compliance Officer, Marketing Specialist
• Interaction with President & CEO, Managing Director – CRE, Managing Director – C&I, Director – Human Resources, Corporate Treasurer, Region Manager – Retail Banking
• Some interaction with Lenders, Senior Banking Officers, Branch Supervisors, Customer Service Representatives, Universal Bankers
• Some interaction with Director – Operations/IT, Deposit Operations Manager, Banking Operations Specialist, IT Specialist
• Interaction with clients
• Interaction with third party vendors, including CIC, CIAS, BNY Mellon, and HWA International
• Interaction with internal and external auditors (as needed)

MANAGERGIAL ACCOUNTABILITY

• N/A

AUTHORITY, IMPACT, RISK

• BSA, fraud, identity theft
• Timely and quality client communication and service delivery crucial to client satisfaction.
• Attention to detail necessary in all activities, such as reconciling accounts for Reg 9 regulatory reporting.
• Full and correct documentation of all department activities for files necessary for litigation risk avoidance.
• Failure to meet deadlines on projects could result in additional charges & impact functionality
• Failure to maintain updated policies & procedures could result in less than satisfactory internal & external compliance audits

TIME ALLOCATION

• Administrative support……………………….45%
• Operational Tasks………………………….....20%
• Transactional tasks………………………..….15%
• Liaison………………………………..………..10%
• Marketing………………………………..…...….5%
• Other Duties as Needed………………………..5%

RISK MANAGEMENT REQUIREMENTS

Understands and adheres to Workplace Policies, Code of Conduct, privacy and information security guidelines. Understands and adheres to Anti-Money Laundering, Bank Secrecy Act, and Compliance with the USA PATRIOT Act policies and procedures applicable to position, completing any supporting requirements within defined timeframes. Acts within authorized limits and delegated authorities and role applicable policies and procedures. Follows processes and controls to protect shareholder interests. Mitigates risk to the bank and customers by following all applicable security procedures.

JOB SPECIFICATIONS

Position adheres to confidentiality policy, code of ethics and knowledge of Bank Secrecy Act and best practices. Knowledge of and adherence to all Regulatory Agency guidelines is a requirement
Required

• Bachelor’s Degree in Finance, Business Administration, or similar curriculum; OR six years’ administrative experience in banking department of either wealth, trust, finance, or accounting; OR six years’ administrative experience with trust/investment company
• Interest in financial and fiduciary solutions
• Excellent written and verbal communication
• Excellent MS Office skills, including Excel, Powerpoint and Word
• Attention to detail and organization
• Ability to multitask and prioritize workflow
• Problem solving skills
• Self-motivated
• Service oriented

Preferred

• At least three years’ trust/wealth administration experience
• Prior Trust Accounting Software experience
• Database management experience
• Understanding of Bank/Trust regulations

WORKING CONDITIONS

• Ability to work under deadlines
• Adherence to policies & procedures
• Creative thinking
• Maintain confidentiality
• Constantly changing atmosphere
• Some travel required to branches, clients, and prospects

Equal Opportunity Employer including Veterans/Disabilities

Job Type: Full-time

Pay: $34,333.00 - $95,314.00 per year

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location