Administrative Assistant – Operations

First National Realty Partners
Red Bank, NJ Full Time
POSTED ON 5/20/2024

POSITION SUMMARY:

The Administrative Assistant - Operations is responsible for performing office administrative duties to support and assist the overall daily operations of the company. This position has no direct reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Receive, print, and review closing documents to prepare for company signatures. Identify required signature areas and label appropriately.
  • Own the document completion process by ensuring all documents are signed timely and are accurate and complete
  • Notarize documents and/or witness documents, as needed
  • Maintain absolute confidentiality and handle time-sensitive materials expeditiously
  • Create, print, and mail letters and/or other company related documents via certified mail, USPS, or FedEx, having the ability to travel locally as needed
  • Coordinate the use of DocuSign for parties requiring or providing electronic signatures
  • Edit, format, and merge documents, as requested
  • Perform day-to-day administrative activities associated with overall operations of the company to include depositing rent/investor checks, generating invoices, scanning documents
  • Receive and sort mail, handling accordingly and process deliveries (both incoming and outgoing)
  • Maintain departments file structure and provide exceptional organization for all documents
  • Work with the Property Management team to support the Certificate of Insurance initiatives
  • Communicate with other departments regarding acquisition updates, as needed
  • Answer general phone calls and direct to the appropriate party
  • Manage FNRP corporate information
  • Order and maintain adequate inventory of all office and property supplies
  • Maintain office environment to keep office clean, organized, and secure
  • Greet visitors at the corporate HQ and provide a world class experience
  • Support Executive Leadership Team with items needed for meetings; accommodating visitors/investors, hospitable offerings and technology set up, administrative support such as scheduling meetings, etc.
  • Support the planning, coordination, and execution of corporate events
  • Work on special projects and provide administrative support inside of any department within the company as directed by the VP of Operations
  • Perform all other duties as assigned

KNOWLEDGE, SKILLS, AND REQUIREMENTS:

  • Associate degree in business management or related field, preferred
  • 1-3 years administrative experience required
  • Must be willing to travel locally on a daily basis as needed
  • Must have a notary public or be willing to obtain within 30 days of hire
  • Must have the ability to exercise considerable judgment, maintain confidentiality, and act in a diplomatic manner
  • Must be able to independently identify, research and resolve issues
  • Effective verbal and written communication skills are required
  • Demonstrated ability to manage multiple priorities and deadlines
  • Capability to efficiently complete tasks in a fast-paced environment
  • Must be proficient in Microsoft Office, Gmail suite and be open to navigating unfamiliar applications and programs

WORK ENVIRONMENT:

Includes a typical office environment, with minimal exposure to excessive noise or adverse environmental issues. The position is required to travel locally on a regular basis using one's own personal vehicle (mileage will be reimbursable).

PHYSICAL REQUIREMENTS:

Ability to sit and stand for prolonged periods of time.

POSITIONS DIRECTLY SUPERVISED:

None

A WORD ABOUT FNRP

First National Realty Partners is a dynamic private equity firm that's reshaping the commercial real estate landscape. Our vertically integrated structure provides the #1 option for accredited investors looking to earn superior risk-adjusted returns in the necessity-based retail space. Our trusted relationships with top national-brand tenants give our team game-changing intelligence and maneuverability in the industry, specializing in grocery-anchored properties. Our trusted connections with the largest national brands in the country, and our proven investment criteria, allow us to de-risk investment opportunities and present the best, institutional-quality deals to investors who previously would never have had access to this asset class on the open market.

All of this would be impossible without the unparalleled knowledge and experience of our team members who bring the best of their respective fields to our firm. At FNRP we strive to be a responsible organization that creates value for all our stakeholders alike, including tenants, communities, investors, and employees. Our world-class team is united by the same core values as well as dedication toward FNRP's vision: to create a world where everyday accredited investors can invest in world-class institutional quality grocery-anchored commercial real estate.

Working at First National Realty Partners is unlike anything you've experienced before. We're not your stuffy shirt-and-tie office space. We believe in flexibility, accountability, comradery, and achieving our goals together. Will you join us?

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