Accounts Payable Coordinator

Summary
The Accounts Payable Coordinator plays a crucial role in managing the financial transactions of the organization. Reporting to the Business Manager, this position involves overseeing accounts payable processes, utilizing accounting software like QuickBooks, and ensuring accurate bookkeeping. Strong communication skills are essential for collaborating with internal teams and vendors. Proficiency in payroll management and data entry is required.

DUTIES AND RESPONSIBILITIES:

• Prepares payments to vendors for purchases made by the Library.
• Maintains Library grant files and makes requests for LSTA grant-awarded funds.
• Reviews and reconciles all library credit card statements, daily accounting forms, and bank statements monthly.
• Maintains Accounts Payable and Vendor files.
• Prepares and sends budget reports to branch and department managers monthly.
• Posts all incoming funds to the FRL General account.
• Prepares docket of claims and other financial reports for review by the Board of Trustees.
• Records Minutes during Board of Trustees Meetings.
• Publishes bid notices for purchases when required by state law.
• Performs other duties as assigned or required.

MINIMUM REQUIREMENTS:

• Experience in bookkeeping with a computerized accounting system is essential
• Experience with QuickBooks and payroll is preferred
• Clerical skills required, including keyboarding, filing, and the operation of standard

business office equipment

• Must possess the ability to apply practical knowledge and sometimes creativity to interpret and resolve new, unusual, or particularly troublesome situations
• Must be flexible to be available for emergency calls after hours in emergency/disaster situations
• A valid driver’s license with a clean driving record
• Excellent verbal and written communication skills
• Excellent interpersonal skills to interact at all levels
• Must be able to lift up to 15 pounds

BENEFITS:

• Benefits include: medical, dental, vision, life insurance and MS Retirement Plan.

EDUCATION:

• Associate’s Degree or Bachelor Degree preferred.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 2 years

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Hernando, MS 38632 (Required)

Ability to Relocate:

• Hernando, MS 38632: Relocate before starting work (Required)

Work Location: In person

Salary : $17 - $20