Account Payable Coordinator

Job Description:

This position is reporting to the Controller, this role will work cross-functionally across admissions, operations, clinical, billing service and other internal and external stakeholders to streamline communication and control expenditures for the organization. This position requires clear communication, excellent organizational skills, and the ability to multi-task.responsible for ensuring good relationships with the organization’s vendors by processing invoices, issuing payments via check or electronic transfer, reconciling vendor statements and reviewing credit card payments.

Responsibilities:

The AP Representative will manage invoices, payments, vendor statements and cash flow tracking.

• Receive invoices through email, US mail and other delivery mechanisms
• Review and ensure that payments have been authorized by management
• Review payments due on utility website and other online billers
• Determine due dates and provide list to management for prioritization
• Issue checks or electronic payments as authorized
• Research automatic withdrawals, ensure validity and record in general ledger. If unauthorized withdrawals are detected, work with vendors and banks to get payments stopped and reversed
• Review credit card spend against established policies and procedures, and record in general ledger. Interact with cardholders if receipts are missing, or spend appears to be outside of policy. Escalate to management as necessary.
• Record credit card spend in the general ledger, and reconcile to credit card statements
• Record Keeping: Maintains accurate records of all patient interactions, billing arrangements, and financial communications. Provides management with status reports on receivables and payments
• Perform all other duties as assigned.

Minimum Requirements:

• 1 to 2 years of previous experience in Accounts Payable and/or general ledger accounting
• High school graduate or equivalent
• Understand payables processing, statement reconciliation, determining payment terms, and working with banking platforms
• Excellent communicator and written skills with the ability to articulate information in a clear and concise manner.
• Excellent organizational skills, keeping online records of invoices, payments and statements in an organized and easy to understand manner.
• Experience collaborating with internal and external stakeholders
• Experience using Quickbooks, Google suite or similar software

Competencies:

• Proactive and resourceful problem-solving and analytical skills
• Regularly achieves personal and professional goals and exceeds expectations.
• Ability to manage/meet multiple deadlines.
• Knowledge of Excel or Google Sheets
• Excellent verbal and written communication skills
• Ability to collect and organize documents and digital files in an efficient and consistent manner.
• Strong work ethic, professional attitude, and attention to detail, and uncompromising accountability and integrity
• Ability to identify and communicate procedural gaps and inefficiencies, leading to new ideas/solutions.
• Ability to perform analysis, problem solving, decision making with complex or incomplete information.
• Commitment to cultural diversity and sensitivity.

Please note that this is not an exhaustive list of responsibilities and skills required for the position. The successful candidate may be required to perform additional duties as assigned by management.

Salary: will be based on several variables that are unique to each candidate, including, but not limited to, job-related skills, experience, relevant education, training, and certification, etc.

Benefits:
Medical, Dental and Vision Care
Paid Life Insurance, LTD and EAP
Paid Holidays, Vacation and Paid Sick Leave
FSA/HSA
Matching 401K Retirement.

Job Type: Full-time

Pay: $20.37 - $28.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Newport Beach, CA 92660: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have any work experience in Healthcare industry? How many year?
• What's your salary expectation?

Education:

• High school or equivalent (Required)

Experience:

• Account Payable and/or general ledger accounting: 1 year (Required)

Work Location: In person

Salary : $20 - $28