Executive Assistant

The Executive Assistant provides administration support to executives including preparing leadership presentations and reports, calendar management, meeting scheduling and support, travel planning and expense report management. This position provides Board of Directors administrative support.

Here's what you can expect from the job and what you need to be successful:

Job duties

• Manage daily schedules and calendars for assigned executive leaders
• Organize meetings for the executive team (including space, technology, catering, agenda etc)
• Coordinate, schedule and arrange travel for executives and Board of Directors in alignment with travel and expense guidelines
• Edit and format reports and presentations for leadership; distribute as appropriate
• Validate and distribute email correspondence on behalf of executives
• Reconcile, validate and process expense reports and corporate credit card statements
• Coordinate vendor invoice management including receive, post, approval
• Support Board of Directors and Committee meetings in alignment with executive requests (including scheduling, set-up of boardroom PC/audiovisual equipment, monthly report creation, and transcription and distribution of meeting minutes)
• Interface with high level internal/external contacts requiring considerable discretion and initiative

Essential skills

• Minimum Education: High School Diploma; Associate's degree preferred
• Minimum 2 years’ experience supporting senior leadership or one year experience supporting an executive; financial institution experience preferred
• Experience in meeting coordination, calendar organization and event planning including travel coordination
• Strong business communication skills; able to write/speak clearly and professionally for a variety of audiences
• Proficiency in preparing reports and charts for presentations
• Proficiency with meeting/remote connection technology, including ability to troubleshoot and find timely resolutions
• Exercise independent judgment to reflect the executive’s expectations regarding company policies and practices
• Demonstrated ability to observe and anticipate needs by being aware of complex office activities and offer efficiency suggestions
• Advanced knowledge of Microsoft Office Suite

Location: Hillsboro, OR 97124 (Full Time On-Site)

Target Compensation in Hillsboro, OR: $23.56 to $26.44 per hour annual bonus

Benefits options include:

• Traditional medical, dental, and vision coverage
• 401K matching up to 5% per pay period
• Accrue up to 17 days of Paid Time Off your first year of employment
• 11 paid federal holidays
• Special employee pricing on lending products such as mortgage, auto, and personal loans (eligibility for special employee pricing is subject to standard account requirements and underwriting criteria)

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First Tech is not currently offering Visa sponsorship for this position

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