Facilities Coordinator II

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Job Description

Every day, our teams innovate across the world of finance. We collaborate to work smarter, while making a difference. We believe in diversity and inclusivity, giving a voice to everyone on the team. And we celebrate our success together. If you want to make an impact in fintech, we’d like to know: Are you FIS?

About the role

As a Facilities Coordinator, you will be coordinate all facility-related issues for a data center or office location including purchasing new services, equipment and supplies and ensures set-up of new employees and contractors.

What you will be doing

• Coordinates facilities issues for corporate locations.

• Prepares project plans and coordinates internal staff relocation and changes with management by negotiating space allocation and equipment needs, e.g., furnishings, PCs, phone lines and availabilities with managers.

• Receives facilities service requests, e.g., cabling, lighting, electrical, video conferencing and coordinates with vendor for repairs.

• Performs facilities administration activities associated with employee and contractor new set-up, change requests, and work orders.

• Monitors ongoing requests to ensure tasks are completed within set timeframe. Provides necessary follow-up and status updates to customers.

• Coordinates internal compliance audit activities for the facilities department.

• Works with internal employees and managers as well as building landlords and vendors.

• Maintains and updates a disaster recovery manual, e.g., list of vendors with work and home numbers, planned alternate facilities coordinated with local realtor.

• Determines access codes, coordinates issuance of access cards and keys, installs and moves locks and reviews security reports for unauthorized access and/or access attempts in coordination with security and property management.

• Notifies property management of expected equipment deliveries or contractor arrivals and arranges for access.

• May negotiate prices with vendors and obtain management approval for contract terms and time frames for implementation of new services, e.g., long-distance telephone rates, garbage and recycling pickup.

• Coordinates facilities cleaning between building and administrative staff by helping to define duties and schedules.

• Purchases or oversees purchase of new services, equipment and/or supplies for the department.

• Maintains inventory listing of fixed assets and office equipment, e.g., terminals, copiers, printers.

• Coordinates internal audit activities of facilities and equipment and maintains records of audit activities, findings and action plans and communicates audit-related issues with management.

• Assists in budget preparation for cost center by projecting expenses for department manager. May identify variances between actual spending and budgeted spending on a monthly basis and submit written explanation for variances to manager.

What you will need

• High school diploma or GED.

• Proficiency in written and oral communication skills in dealing with employees or external customers/clients.

• Proficient verbal and written communication skills to technical and non-technical audiences of various s levels in the organization, e.g., executive, management, individual contributors.

• Knowledge of project management with the ability to multi-task ongoing projects of varying size and complexity.

• Knowledge of use of office equipment required.

• Knowledge of the procedures for controlling and maintaining office inventory.

• Proficiency to demonstrate or explain tasks, concepts, instructions, etc. to others.

• Proficiency in establishing and maintaining effective working relationships with employees, clients and public.

What we offer you

At FIS, you can learn, grow and make an impact in your career. Our benefits include: 

• Flexible and creative work environment.

• Diverse and collaborative atmosphere.

• Professional and personal development resources.

• Opportunities to volunteer and support charities.

• Competitive salary and benefits.

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

EEOC Statement

FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here

For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

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