Contracts and Grants Specialist

Job Title: Contracts and Grants Specialist
Department: Contracts and Grants Accounting
Reports To: Grants Management Coordinator

FLSA Status / Pay Type: Exempt

The Contract and Grants Specialist will provide assistance in the financial administration of Five Horizon Health Services, Inc contracts and grants.

Position Requirements:

• Requires a strong proficiency in planning and executing multiple long-term projects simultaneously.
• Ability to determine informational needs, to collect and analyze information, and to devise and develop statistical analyses and reports.

· Highly developed attention to detail, the ability to prioritize appropriately, make independent decisions and work well under tight deadlines.

· Calmness and efficiency needed to perform activities involving many details and frequent changes and strong communication skills.

· Effectively and collaboratively work across departments with all Program Directors, Program Managers, and the Financial Accounting Division.

· Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.

· Considerable knowledge of the methods, procedures and techniques involved in post-award grant accounting and compliance operations.

• Knowledge of budgeting and fiscal management principles and procedures.
• Knowledge of federal, state and/or community funding sources and mechanisms.
• Skill in the use of personal computers and related software applications.

Primary Functions & Responsibilities:

• Develop and maintain central files for grants and contracts, including proposals, awarded grants, monthly reimbursement submissions and site visits.
• Maintains a calendar of all contracts and grants reporting deadlines to ensure timely submission and follow-up.
• Assists the Contracts and Grants Accounting Manager in relaying timelines and coordination of necessary documentation in order to meet deadlines.
• Prepare grant reports for funders.
• Prepares complex grant budgets in a variety of formats. Develops, implements and maintains the budget spreadsheet template and budget narrative.

· Writes sections of grant proposals such as budget narratives, personnel and other descriptive sections

· Clarifies and resolves technical and contractual issues with grants, and guides department staff on grant regulations and use of grant funding.

· Reviews invoices, travel expense requests and payment documentation for accuracy and proper coding; processes invoices for reimbursement.

· Work with finance staff to track fund disbursement and develop financial reports as per grantor reporting requirements.

• Assist with the review of procurements to ensure compliance with government and donor applicable regulations and restrictions.
• Perform complex, specialized function-related administrative tasks with little to no supervision.
• Prepare other materials as requested including letters, budgets, and presentations.
• Coordinates with the Financial Accounting Division to ensure all requests for reimbursements, billed services, or invoices submitted according to contract are recorded.
• Performs other related duties as required.

Educational Requirements:

• A college degree in business, finance, accounting, public administration or other closely related program from an accredited university with a minimum of 1 year related experience.
• Experience in field may be substituted for education with a 2 year experience match to one year education

Skills Required:

· Proficient in Microsoft Office products with solid emphasis on Excel.

· Knowledge of QuickBooks Online helpful.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $55,000 - $60,000