Cash Specialist

Overview

Reporting directly to the Accounts Receivable and Cash Manager, this position will assist with the reconciliation and application of cash receipts. This position will also have primary duties and responsibilities for journal entry preparation, rental income schedule maintenance, month-end, quarter-end and annual financial close task completion.

Responsibilities

These are functions that a qualified applicant must be able to perform with or without reasonable accommodation.

• Monitor bank accounts for deposits and ensure all deposits are recorded timely and accurately.
• Maintain adequate electronic data files related to cash application for auditing and research purposes.
• Reconcile payment information against bank statements, identifying and resolving discrepancies promptly.
• Investigate and dispute reimbursement on e-commerce orders as needed.
• Prepare and enter general ledger entries related to Office Deposits, Rental Income, and Commissions.
• Identify opportunities to enhance cash application processes for greater efficiency and accuracy.
• Protect organization’s value by keeping information confidential.
• Work with external auditors for financial statement and tax audits.
• Perform special analysis and projects as requested.

Qualifications

Candidates need to have the following experience and skills:

• The minimum educational requirement for this position is a bachelor’s degree in accounting or finance.
• The minimum related experience required for this position is 3 years.
• Knowledge of accounting and an understanding of general ledger accounts, including reconciliation and analysis.
• Ability to communicate effectively with internal customers, management, and external customers.
• Ability to perform analysis on general ledger and other financial information.
• Computer literate with knowledge of Microsoft Word, Excel, and Outlook. Working knowledge of Great Plains or NetSuite preferable.
• Ability to follow instructions and work independently.
• Strong decision-making skills including the ability to extrapolate from written procedures and policies.
• Effective organizational skills and time management skills are necessary.
• Must have high level of interpersonal skills to handle sensitive and confidential situations.

DESIRED CHARACTERISTICS

The best candidates will possess the following characteristics:

• A drive to succeed in a team environment.
• Intellectual curiosity and desire to understand “why.”
• Self-starter with the ability to problem-solve who is self-motivated and willing to take the initiative to identify and complete tasks independently.
• A disposition to prefer repetitive work.
• Positive attitude.

• A proactive approach to problem identification and remediation solutions.
• Excellent organizational, analytical, and problem-solving skills; strategic thinker.
• Ability to lead and coordinate a complete project from inception to completion, incorporating feedback from multiple sources and stakeholders, including ability to manage tight deadlines and interpret operational needs.
• Excellent written, presentation and verbal communication skills; strong interpersonal skills are essential to work with all levels of management, peers and subordinates.
• Highly driven and self-motivated, with a hands-on approach to ensure high-quality deliverables are produced timely.
• Ability to multi-task, prioritize competing projects, and manage requests/assignments in a timely manner.
• Highly proficient in Microsoft Office Suite; working knowledge of accounting software systems, including consolidations, and XBRL.

PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made when requested by the employee to enable individuals with disabilities to perform the essential functions.

• This position requires the incumbent to regularly utilize written and verbal communication skills, including active listening and speaking clearly and concisely.
• This position requires the incumbent to experience periods of prolonged sitting and to occasionally stand, walk, carry items, climb, reach, and lift up to 10 lbs.
• This position requires the incumbent to operate office equipment such as telephones, computers, fax machines and copiers and to grasp objects utilizing manual dexterity including hand/finger coordination.

Benefits

• 401(k)
• Health, dental and vision insurance
• Paid vacation
• Four-day work week (Monday - Thursday)
• Premium gym membership