Proposal Manager

Overview

Manages the proposal efforts of one or more project pursuits to create and collect Company documents and ensure all required information is included for a bid submittal.

What you will be doing

• Reports to assigned Division Proposal Lead.
• Oversees the proposal collection and creation of one or more project proposals. Responsible to ensure all required items of a pursuit request are included prior to the bid submittal deadline.
• Provides leadership and expertise for assigned company division including commonly used content, project and resume building, identifying key staff in region to support national pursuits.
• Acts as resource for Division Proposal leadership to support qualifications and information needed by other divisions.
• Coordinates and tracks the collection of forms, information, and data required for each pursuit per deadlines, ensuring completion of all Owner’s requests.
• Develops and manages the proposal schedule within pursuit and submittal deadlines.
• Coordinates and creates the compliance matrix that assigns tasks to supporting proposal team for technical proposal documentation and development.
• Develops and implements the Proposal Work Plan to meet the Owner’s Request for Proposal (RFP) requirements and evaluation criteria collected and created prior to the submission deadline.
• Assembles proposal documents in various software formats to ensure all proposal criteria is included prior to submittal deadline. Reviews and edits proposal content to support one-voice methodology.
• Works closely with division and estimating teams to complete division forms and coordinate Proposal Work Plan.
• Coordinates and tracks surety and bonding information and any required signature documents in coordination with pursuit Lead Estimator.
• Coordinates with Joint Venture (JV) partners and subcontractors to obtain necessary proposal information, narrative, forms, and other documents requested by the Owner’s RFP.
• Complies technical writing and support documentation based on interviews, summary points and examples provided by estimators, engineers, subject matter experts and direct manager.
• Proofreads, edits, and standardizes proposal text for proper grammar, spelling, comprehension, and style. Develops and manages layout, design and document feel to ensure a marketing quality product.
• Maintains current version of RFP documents and ensure all supporting team members have access. Notifies proposal team when important project information becomes available.
• Leads final publishing of the proposal and delivery to Owner, as required.
• Updates proposal templates, project sheets and ensures all relevant information is stored in database and searchable for future project pursuits.
• Completes forms for Company and District award submittals, as needed.
• Maintains knowledge of Company’s values and strategic plan.
• Support published corporate policies.
• Perform additional assignments per management’s direction.

What we are looking for

• Bachelor's Degree in English, Marketing, Communications or a related field required.
• 6 years’ project pursuit experience in construction or engineering industry required.
• Minimum 3 years’ experience as proposal coordinator preferred.
• Experience working on multiple proposals simultaneously.
• Able to coach, guide and mentor staff and direct reports.
• Able to develop proposal schedule and assign deliverables to proposal team.
• Proven ability to take on a larger bid proposal or multiple proposals at one time.
• Able to coach, guide and mentor direct reports.
• Able to travel for pursuit meetings and Company proposal support.
• Proven ability to write and edit project summaries, resumes of project personnel, and other supporting information.
• Strong communication and organizational skills required.
• High attention to detail required.
• Able to work in a fast-paced, high-pressure environment required.
• Strong time management and task prioritization skills required to ensure timely submittal of project bids required.
• Some knowledge or skill in graphic design.
• Advanced knowledge of Adobe Acrobat Professional, Photoshop and InDesign; Deltek Vision
• Maintains registration in relevant organizations / associations (for example, Road Builders Association).

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/AA/ADA/Veterans employer.

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