Coordinator, Dallas

Overview

FleishmanHillard is seeking an enthusiastic Coordinator to join our Texas team. This position requires a motivated self-starter who can work in a fast-paced, collaborative work environment. The Coordinator will provide administrative support primarily to the Dallas-based team, but also will work with the full executive support team to ensure all Texas offices (Dallas and Austin) have appropriate administrative support. This role will be required to be in the Dallas office on a hybrid, flexible work schedule.

FleishmanHillard believes a diverse team brings a wider range of personal and professional experiences and perspectives. We recognize that diversity and inclusion benefit our agency, our clients, and the communities in which we work and live. To that end, we strongly encourage applications from women, people of color, members of the LGBTQ community, veterans, and individuals with disabilities.

Responsibilities

• Manage ongoing Dallas-based team engagement and recognition activities and events to support team- and culture-building.
• Liaise with the Dallas building’s operational staff as needed to ensure office is fully functional.
• Support team and office communications by regularly gathering necessary information and creating foundational communications tools such as agendas, simple newsletters and basic PowerPoint presentations.
• Make travel arrangements and prepare expense reports for senior staff.
• Support Texas’ financial administration, including creating purchase orders and vendor accounts and processing invoices.
• Coordinate team and client meetings and support new business efforts, including preparation of handouts as needed (proofreading, photocopying and distributing).
• Support team members in proactive, organized and thoughtful manner.
• Interface with staff at all levels helping to resolve inquiries as they arise.
• Manage various projects and multiple calendars.
• Handle confidential information and challenging situations respectfully and discreetly.
• Perform administrative duties as requested including, coordinate mailings, order products and services, maintain client files, run business errands.
• Cross-train on a variety of administrative duties to provide backup to other team administrators when necessary.
• Have flexibility to work occasional overtime.
• Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so.

Key Qualifications

• 4-5 years of administrative experience with outstanding prioritization, communication and organizational skills, ideally in an agency environment.
• Previous experience making travel arrangements and creating expense reports.
• Proficiency in Microsoft Word, Excel, PowerPoint and Teams.
• Experience working with confidential material in a professional manner.
• Ability to multi-task, meet deadlines and handle changing needs.
• Ability to demonstrate a results-focused approach and commitment to going the extra mile for clients.
• Energetic, self-starter and resourceful problem solver – gets things moving and keeps them on track. High attention to detail, with the ability to manage multiple ongoing activities.
• Good interpersonal skills, can work effectively in a collaborative team environment, negotiate diplomatically, and maintain composure and quality under deadline pressure. 

About FleishmanHillard

We’re more motivated by what we can give than what we receive, with a longstanding worldwide service commitment to support social inclusion in the communities in which we work and live. We specialize in public relations, reputation management, public affairs, brand marketing, digital strategy, social engagement and content strategy. FleishmanHillard was named 2021 PRovoke Global Agency of the Year; 2021 ICCO Network of the Year; 2021 Campaign Global PR Agency of the Year; 2022-2023 PRWeek U.S. Agency of the Year and Outstanding Extra-Large Agency of the Year; 2021 PRovoke APAC Consultancy of the Year; 2021 PRWeek UK Large Consultancy of the Year; Human Rights Campaign Best Places to Work for LGBTQ Equality 2018-2022; and to Seramount’s (formerly Working Mother Media) “Top Companies for Executive Women” list 2010-2022. FleishmanHillard is part of Omnicom Public Relations Group, and has 75 offices in more than 30 countries, plus affiliates in 45 countries. 

FleishmanHillard offers a hybrid work model, and seeks employees who are comfortable working in the office for a portion of their workweek. We value the collaboration and camaraderie that in-person interactions provide, but also understand the importance of flexibility and balance in our employees' lives. As such, we are open to discuss various work arrangements that accommodate individual needs and circumstances, including flexible scheduling and alternative work arrangements. Our goal is to foster a productive and inclusive work environment where all employees can thrive, both in and out of the office.

FleishmanHillard is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, alienage, citizenship status, sexual orientation, genetic information, or any other protected class under federal, state or local laws. Please do not contact the office directly to apply – only resumes submitted through this website will be considered. If you need assistance reviewing career opportunities or completing an application, please email our careers team or call 314-982-1700 and ask to be connected to Talent Development.

The anticipated salary range for this position is $50,252 to $62,000.

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications and geography. A range of medical, dental, vision, 401(k) matching, paid time off and/or other benefits also are available.

Salary : $50,252 - $62,000