What are the responsibilities and job description for the Benefit Specialist position at Flexential?
Job Description:
The Benefit Specialist is responsible for assisting with the day-to-day administration and compliance of all benefits, retirement, leave of absences, worker compensation, and wellness programs. This role will work closely with our third-party vendors, associates, HRBP’s, managers and payroll ensuring plans are administered consistent with company policies and are following federal and state regulations.
Key Responsibilities and Essential Job Functions
- Work closely with Payroll to ensure accuracy of benefits enrollments and payroll deductions; resolve issues with benefit vendors; perform routine audits to ensure billing accuracy and resolve any discrepancies.
- Manage the dependent eligibility verification process.
- Analyze benefits and leaves data and report trends to management.
- Assist employees with benefits questions, enrollment and making changes for qualified life events.
- Manage the Employee Wellness program and communications.
- Perform monthly reconciliation of benefit invoices, payroll deductions and general ledger. Analyze variances to the benefits budget.
- Perform the annual 401K nondiscrimination testing and audit.
- Assist with annual open enrollment period including preparation and distribution of materials, drafting communications, coordinating employee meetings, configuring and testing enrollment tool.
- Partner with leave management vendor; Overseeing and administering the entire Leave of Absence process, particularly leaves arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, short-term medical leave or long-term disability plans.
- Serve as primary contact for worker’s compensation claims; coordinate with vendors to ensure timely processing of claims and assist employees with questions and any related issues.
- Assist with annual audit of ERISA benefit plans including but not limited to providing related enrollment, census and plan participation reports.
- Serve as the system benefit administrator for the Human Resources Information System (HRIS) including troubleshooting and resolving issues, configuring system processes, implementing new functionalities and system upgrades.
- Conduct research and prepare management reports for HR programs, benefit activities and wellness challenges.
- Perform other duties as required and assigned.
Required Qualifications
- 3-4 years’ experience in Benefits and/or HR Operations
- Demonstrated knowledge of health and welfare plans, life and disability insurance plans, and retirement plans
- Must be proficient in Excel
- Ability to work with sensitive and confidential data with a demonstrated practice of maintaining employee confidentiality and HIPAA compliance requirements
- Excellent verbal and written communication skills to collaborate, develop partnerships and encourage trust in employees, team members, leaders, and vendors
- Strong organization skills, attention to detail and follow through to resolve any outstanding issues or meet deadlines
- Strong time management skills within a remote work environment
Preferred Qualifications
- Bachelor's degree in Business, Human Resources, or related field or equivalent years of experience
- Workday HRIS system experience highly desired
Physical Requirements
- Ability to sit for extended periods of time
- Extensive keyboard and mouse usage
- Ability to travel less than 5%
Base Pay Range: The pay range offered for this position is estimated to be $60,000-$70,000 , however, the actual pay range depends each candidate’s experience and qualifications.
Benefits of working at Flexential:
Medical, Telehealth, Dental and Vision
401(k)
Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA)
Life and AD&D
Short Term and Long Term disability
Unlimited Paid Time Off (PTO)
Leave of Absence
Employee Assistance Program
Wellness Program
Rewards and Recognition Program
Benefits are subject to change at the Company’s discretion
