Administrative Assistant

POSITION TITLE: ADMINISTRATIVE ASSISTANT

REPORTS TO: PRESIDENT/CEO

POSITION SUMMARY: Assisting the President/CEO in all areas of office management, excellent accounting knowledge, good organizational and communication skills, keeping of all employee files, assists all students with their general information, knowledge of accessible equipment for the blind is helpful, but can be trained.

QUALIFICATIONS: Must have a 2-year degree and/or comparable experience in Accounting and Administrative Management, QuickBooks, proficient in Microsoft Office and Excel. This is not a remote position. Due to the nature of the duties, this is a full-time, in office position.

DUTIES AND RESPONSIBILITIES:

• Assist CEO with appointments and scheduling.
• All entries into QuickBooks.
• All banking needs.
• Payroll.
• Maintaining and filing all records for FCB.
• Prepare financials reports.
• All incoming and outgoing correspondence.
• Assisting all volunteers, and helping with client pick-up and drop off schedule.
• Backup to the receptionist with answering the phone.
• General office needs to all employees.
• Assist with programming as needed.
• Other duties as assigned

JOB REQUIREMENTS:

Valid Florida Driver’s License with proof of insurance

Level Two background check with clean driving record

Pre-employment drug test.

Eligible to work in the United States

Compensation: Negotiable. Salary is extremely competitive and will depend on experience and qualifications.

Benefits: Florida Center for the Blind offers a comprehensive benefits package including: health, life, disability, critical illness, accident, dental and vision insurances at little to no cost for our employees; a Simple IRA retirement plan; and above average paid days off (including a week off in July and week off between Christmas Eve and New Years). Normal business hours are Monday through Thursday, 8 am to 5:30 pm and Fridays 8 am to noon.

To Apply:

Send cover letter, resume, references and copies of certifications

References will not be checked without prior permission. All applicants will be contacted during the process to keep them informed on the status of their application. No phone calls please.

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Requirements, skills and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Job Type: Full-time

Pay: $13.00 - $17.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Ocala, FL 34470: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location