Director of Budget, Cash Management, and Auxiliary Services

A successful candidate will play an active role in FMU's existing academic success. The Director of Budget, Cash Management, and Auxiliary Services shall have the primary responsibility to provide leadership, direction, and financial oversight for the Auxiliary Services of the University. Responsible for cash and investment management, budget preparation and control, expenditure control, capital requirements planning, and strategic planning. Responsible for executing various financial procedures, including assisting with month-end and year-end closings, accounts payable and receivable, tax returns, bank reconciliations, general ledger entries, monthly investment reconciliations, and primary duty of forecasting and budgeting.

Essential Functions:

• Conduct a detailed analysis of general ledger accounts assigned by the immediate supervisor.
• Provide supervision for accounts receivable, and collections; check disbursements, daily cash transactions, and general ledger analysis of all A/R, investments, and cash accounts.
• Participate and provide leadership in the Tuition and Fees Committee and the Budget Committee.
• Develop and deliver an effective Business Plan for an aggressive Auxiliary Services Program that will serve to increase revenue and provide exceptional customer service to the Florida Memorial University campus and constituencies.
• Supervises staff and provides oversight of the Bookstore/Lions Shop Café, the Mailroom, Laundry Services, and auxiliary support of the Student Center.
• Manages and monitors the operations of all vendor contracts associated with Auxiliary Services, ensuring that qualified personnel and effective procedures are in place to augment the highest possible levels of quality and service to students, faculty, staff, alumni, and the community.
• Develop departmental goals, objectives, and a 5-year Strategic Plan for Auxiliary Operations. Maintain accountability and responsibility for achieving results defined by the Plan.
• Develop, manage, and monitor the operating budget for all departmental spending and ensure that departments/units operate within approved budgets.
• Establish a staff development program to ensure that all departmental personnel are trained properly in their primary responsibilities, and implement cross-training programs to ensure that the department operates with the highest level of efficiencies at all times.
• Analyze and evaluate the effectiveness of the laundry and vending machines and make recommendations for enhancement where necessary.
• Prepare journal entries and enter entries in the financial accounting system to post to the general ledger in a timely manner.
• Provide clerical support to the Controller’s Office staff and serve as a back-up to the accounts payable staff on an as-needed basis.
• Run system processes to generate student refund checks and conduct review of records and checks prior to the distribution of checks.
• Assist the Contracts and Grants Accountant with the following tasks: filing, setting up, and input of budgets, preparing journal entries and preliminary financial reports and creating and maintaining spreadsheets.
• Assist the AVP for Finance & Administration, Assistant Controller, and Staff Accountant in other areas on an as-needed basis; financial reporting, audit, and special projects.
• The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

Required Knowledge, Skills, and Abilities:

• Ability to handle information of sensitive and confidential nature in the utmost professional manner.
• Incumbents must have the ability to manage multi-faceted, fast-paced, service-oriented educational auxiliary enterprises, including management of vendor contract performance.
• Incumbents must have the ability to develop various statistical, financial, and management information reports.
• Incumbents must communicate effectively with students, faculty, staff, and all University stakeholders.
• Incumbents must demonstrate a high level of competency in the oversight and management of retail operations; including textbook adoptions, supplies and sundries, food and beverage items, and other related commodities.
• Effective analytical and decision-making skills. Excellent communication (oral and written), organizational, and time management skills. Effective interpersonal skills and ability to work with diverse constituents.
• Attention to detail and adaptability to a changing environment is extremely important as well as dependability.
• Demonstrate a high level of professionalism, initiative, resourcefulness, and personal accountability.
• Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds or standing and/or walking for more than four (4) hours per day.
• Note: In compliance with the American Disabilities Act (ADA), those functions of the job which are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration.

Qualifications:

• The position requires a bachelor’s degree in Accounting with five (5) plus years of experience directly related to the duties and responsibilities specified. Master's degree and experience in higher education preferred.
• Proficiency in MS Office Suite, Power BI, SQL, and LinkedIn Learning, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures. Familiar with the Jenzabar technology suite for higher education is a plus.
• Flexibility to work outside of normal business hours as needed.
• Pre-Employment screening is required: criminal background check and drug testing.

Qualified applicants are asked to upload a cover letter of interest, resume/curriculum vitae, and/or certifications, if applicable.

Supplemental Information

In addition to the completed application, candidates must submit a list of three professional references (at least one from a previous employer) that includes names and contact information. Review of application materials will begin ASAP and will continue until the position is filled. No phone calls, please.

Florida Memorial University is an Equal Employment Opportunity Employer.

Experience

• Proficiency in MS Office Suite, Power BI, SQL, and LinkedIn Learning, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures. Familiar with the Jenzabar technology suite for higher education is a plus.
• The position requires a bachelor’s degree in Accounting with five (5) plus years of experience directly related to the duties and responsibilities specified. Master's degree and experience in higher education preferred.

Education

• Bachelors or better in Accounting or related field

• Masters or better in Accounting or related field

Behaviors

• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Leader: Inspires teammates to follow them
• Team Player: Works well as a member of a group
• Enthusiastic: Shows intense and eager enjoyment and interest
• Functional Expert: Considered a thought leader on a subject
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Self-Starter: Inspired to perform without outside help
• Goal Completion: Inspired to perform well by the completion of tasks
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization