Office Manager II

Fluor is seeking candidates for the I-35 Capital Express South project in Austin, TX. The approximately 9-mile project will add two non-tolled high-occupancy vehicle managed lanes in each direction along I-35 from U.S. 290 West/State Highway 71/Ben White Boulevard to State Highway 45 Southeast. Fluor’s scope includes a combination of at-grade and elevated lanes in the median, reconstruction of bridges and frontage roads, the addition of a shared-use pedestrian and bicycle path, and enhanced safety and mobility improvements. Typically provides administrative, accounting, human resource, and other support to the project for all departments and personnel. This position is usually assigned to a small to medium-sized project or assists on larger projects. The role may be referred to as Construction Office Manager II. • Manage the administrative functions of a project including office space, office services, minor field accounting, timekeeping, payroll, and human resources functions • Educate all employees on personnel policies (e.g. harassment, Equal Employment Opportunity (EEO), substance abuse, open door policy, etc., or global equivalent); perform investigations as required and notify project management of complaints and recommendations to resolve complaints and potential complaints • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities, and meet deadlines • Other duties as assigned• Accredited four (4) year degree or global equivalent in applicable field of study and two (2) years of work-related experience or a combination of education and directly related experience equal to six (6) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements • Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors • Job related technical knowledge necessary to complete the job • Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines • Ability to attend to detail and work in a time-conscious and time-effective manner• Obtain billing requirements from home office and work with the project business manager and/or service manager to determine billing requirements with the client • Identify supporting documents that are subject to client audit and or are considered to be Fluor confidential • For select executed projects obtain appropriate local/national tax and any other payroll burden tax rates from the Corporate Tax Department; verify this information as applicable with the corresponding government body • Develop the administration, accounting, payroll, and timekeeping sections of the applicable project procedures and manuals; ensure that any special agreements or deviations from standard Fluor accounting practices are thoroughly understood and documented with project management, including exception approvals • Work with project management and the field finance department to staff the accounting and payroll functions for the job site as applicable • Coordinate craft payroll when appropriate and maintain all associated records • Establish and maintain an effective and efficient communication system among project and home office functions to address an accurate and timely flow of information in accordance with the project requirements • Advise project management regarding developments that may affect personnel resources, inter- departmental procedural matters, and audits of financial and administrative records • Establish requirements for space, furniture, and office equipment • Establish and coordinate requirements for office services including secretarial and clerical, reprographic, mail and message center facilities