What are the responsibilities and job description for the Accounts Payable position at Flying Food Group?
Job Responsibilities:
Job Qualifications:
XJ6
- Ensure all purchase orders are authorized according to company policy.
- Responsible for communicating with all vendors, headquarters, and personnel to resolve all payable issues and concerns
- Ensure all invoices are coded to the correct general ledger accounts
- Ensure all purchase orders have proper authorization in accordance to business unit policy
- Investigate and resolve issues relating to the processing of invoices and purchase orders
- Assist researching purchase prices variance to help correct theoretical to actual variances
- Ensure new vendor information (including W-9) is gathered in compliance with company guidelines and Maintain vendor files.
- Research outstanding checks. Work with vendors/HQ to identify if payment is to be voided or reissued.
- Generate reporting, as requested, out of Eatec/ Adage.
- Reconcile Eatec and Adage to ensure all purchases were correctly uploaded
- Update all spreadsheets requested by Controller to support Period/Week ending close.
- Match POs, batching, coding, process high volume of invoices.
- Maintain and update all purchase accruals and enter journal entry into Adage
- Review vendor statements and take action to ensure prompt payment of all outstanding invoices.
- Ensure all negotiated discounts are received by entering invoices on time, and communicating with HQ.
- Assist with negotiating vendor discounts and tracking results
- Monitor the upload of batches from Eatec to Adage
- Initiate stop payment requests and provide copies of cancelled checks as applicable
- Ensure Fedex is within the budget by evaluating actual spend vs. budget
- Participate in food cost savings continuous improvement initiatives
- Assist with year-end audit related to any accounts payable request
- Other duties as required to support the Accounting Department
Job Qualifications:
- Background in Accounting and/or AP.
- Computer skills including the ability to create formulas in Excel.
- Detail-oriented person.
- Ability to work under pressure and multi-tasking skills
- Flexible schedule
XJ6
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