Administrative Coordinator, Marketing

The Food and Drug Law Institute (FDLI) is a 501(c)(3) nonprofit membership organization that offers education, training, publications, and professional engagement opportunities in the field of food and drug law. As a neutral convener, FDLI provides a venue for stakeholders to inform innovative public policy, law, and regulation. FDLI’s scope covers all industries regulated by the U.S. Food and Drug Administration (FDA) and related agencies and authorities in the U.S. and globally, including drugs, medical devices, biologics, food, dietary supplements, cosmetics, veterinary, tobacco and nicotine products, and cannabis-derived products.

The Administrative Coordinator, Marketing is pivotal in supporting the marketing functions of FDLI. This position reports to the Director, Membership and Stakeholder Engagement and works closely with the Assistant Director, Marketing. The Coordinator collaborates with the marketing team to implement and execute marketing campaigns across various channels, provides support during in-person and virtual events, and is responsible for the production of demographic reports of the membership and other target markets.

This position works closely with all other teams at FDLI in achieving their goals of ensuring our members are aware of FDLI’s full catalog of offerings, while also building campaigns that will expose new markets to FDLI’s offerings. This position requires highly effective communication and writing skills, demonstrated professionalism, and attention to detail.

FDLI is a hybrid work environment composed of a strong, supportive, and close team of twenty professionals. While employees have the discretion to work from an approved remote location, this position will need to attend in-person meetings and events in the Washington, DC region, as necessary to meet the needs of FDLI.

KEY RESPONSIBILITES

• Collaborate with the marketing team to execute marketing strategies and campaigns.
• Assist in the development and implementation of social media content across various platforms.
• Provide assistance and manage live social media presence at in-person & virtual events.
• Monitor and report on the performance of marketing campaigns, providing insights and recommendations for improvement.
• Support the creation of marketing materials, presentations, and collateral.
• Manage and organize schedules, appointments, and meetings for the marketing team.
• Handle correspondence and communication, both internal and external, ensuring timely and accurate responses.
• Assist in maintaining and updating databases, contact lists, and other administrative records.
• Prepare reports, presentations, and documents as needed.

QUALIFICATIONS

• 4-year college degree, or equivalent
• Prior experience with marketing software and databases; Marketo and Salesforce preferred
• 1 year of work experience, focus on marketing and communications preferred
• Sense of humor – dry preferred, but all welcome
• Proven ability to manage workflows in a team-based environment
• Strong organizational and interpersonal skills

HOW TO APPLY

Submit cover letter and resume to hiring@fdli.org. Please include the subject line “Administrative Coordinator, Marketing” in your email. No phone calls, please.

Job Type: Full-time

Pay: $48,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Washington, DC 20005