Budget and Federal Program Analyst

Description

JOB SUMMARY

Performs professional accounting work of considerable difficulty. Establishes accounting policies, procedures, controls and reporting systems in consultation with Controller and Chief Financial Officer. Analyzes operating performance against plans, trends, budgets or other standards and provides analysis to management as deemed appropriate or requested. 

ESSENTIAL JOB FUNCTIONS

Federal Program Accounting & Compliance

• Follows Jefferson County Housing Authority (JCHA), U.S. Department of Housing and Urban Development (HUD), and Colorado Housing and Finance Authority (CHFA) policies, procedures, rules and regulations, where applicable.
• Supports compliance objectives by generating accurate and timely reporting of required financial information in federal reporting systems including, but not limited to, the Voucher Management System (VMS) and the Department of Housing and Urban Development (HUD) Real Estate Assessment Center (REAC) system for all managed/affiliated entities.
• Prepare program financial forecasts and analyses, and monitor grants for compliance with established procedures. 
• Assist in the preparation and administration of grant finances, including the coordination of grants audits and response to audits. 
• Prepares the Schedule of Federal Financial Assistance for financial statement presentation and inclusion in annual audit.

Budgets & Financial Reporting/Analysis

• Preparation of and distribution of budgets for JCHA and all related or managed entities, including Budget Revisions as necessary. Develop revenue forecasts and expenditure projections in conjunction with budget and financial issues.
• Prepares, by the deadline, all applicable reports, financial and budget records and any other reports deemed necessary. 
• Respond to a variety of inquiries regarding budget procedures and information needs from a variety of sources;
• Prepare and/or review account analyses, monthly analytical reviews of balance sheets and income statements, and budget variances.
• Assist in the coordination, development and implementation of budget formats and standardized forms and preparation of the annual budget cost center allocation worksheets
• Administer and monitor approved budget allocations, revenues, and expenditures and prepare periodic reports and recommendations for budget adjustments as necessary;

Audit

• Assist Controller and CFO with preparation, oversight, review and verification of accuracy of financial statements, explanatory notes and schedules for audit use for JCHA and all related or managed entities.
• Assist in reporting       to external auditors, consultants, federal regulatory agencies, and other       entities necessary for the cordial business functions of JCHA and all       related or managed entities.

Accounting System

• Learn and operate efficiently within the Yardi software system.
• Contributes to the development of goals and objectives related to efficiency of accounting systems and procedures. 
• Maintain computerized financial information system.

Internal Controls

• Ensure proper documentation and audit trails for all tested accounting transactions.
• Test internal control systems to assure adherence
• Suggest improvements to internal controls as encountered

      

ADDITIONAL JOB FUNCTIONS

• Maintains the utmost confidentiality of personnel information.

Must treat people with respect and work with integrity and professional ethics, upholding the agency’s values and mission. Represents the agency in a positive, professional and ethical manner at all times. This specifically includes abiding by all the rules outlined in the Employee Handbook and encouraging others to do so.

• Adapt well to change in the work environment. Must be able to work with interruptions and respond calmly and professionally.  Provide quality services to a culturally diverse population. Must always be respectful and professional.
• Ability to make rational and appropriate decisions. Must be able to write clearly and professionally. Ability to convey financial information effectively to executives and staff, including persons with limited financial background.
• Maintain office in a neat and clean manner. No confidential or proprietary information including files and computer screens are to be visible to office visitors or left on the desk after work hours.
• Occasional travel for business purposes and continuing education.
• Provide advice and counsel to management deemed appropriate or requested and execute such other tasks as may be assigned.

Requirements

MINIMUM QUALIFICATIONS/SKILLS NEEDED

• Strong organizational, time management and attention to detail skills.
• Analyze and compile detailed financial information (including financial statements and General Ledger detail) and prepare reports as required or upon request utilizing tools such a trending, annualizing, and historical analysis.
• Basic knowledge of acceptable accounting practices and procedures including GAAP accounting and acceptable internal controls.
• Requires strong skills in organization, concentration, time management, initiative, and attention to detail. Must be able to deal with frequent interruptions and possess the ability to successfully work with a variety of populations.
• Requires excellent communication and organizational skills and the ability to exercise independent judgment and work with limited supervision.

Preferred Qualifications

• Two Years of Governmental and/or Property Management accounting experience 
• Experience performing compliance testing 
• Experience researching, reading and applying federal regulations 
• Considerable knowledge of the financial reporting and accounting practices associated with the receipt and expenditure of HUD funds for the Housing Choice Voucher program, HOME Program, and/or CDBG Program.
• Bachelor’s degree or above from an accredited college or university in Accounting, Business, Real Estate, Non-Profit Management or a related field
• Experience operating Yardi software

Position is part-time (24 hours / week), flexible schedule and hybrid worksite offered. 

Salary : $0