Regional Facilities Manager

Description

The Regional Facilities Manager is responsible for the execution of all aspects of Foothills Regional Housing’s facility management. The Manager will be responsible for the administration, management and supervision of the Maintenance and Facilities team. This includes participation in construction planning and design, execution and tracking of planned and preventive maintenance, adherence to safety and loss prevention programs and regulatory compliance with the goal of ensuring that communities and facilities are of the safest and highest quality in order to support the mission, vision and delivery of Foothills Regional Housing’s programs.

Requirements

Preventive Maintenance & Unit Turns

· Prepare operating reports and budgets in relation to Maintenance operating expenses 

· Oversee all building systems, functions, and grounds for properties and offices within the FRH Portfolio 

· Schedule and submit for regular inspections of building systems, including but not limited to elevators and backflow systems 

· Monitor work orders to ensure work is being done timely, correctly, and cost-effectively; address when needed 

· Oversee preventive maintenance schedules and performance

Safety

· Coordinate site safety programs, including vendor/contractor site safety

· Maintain a safe work environment for all employees

· Maintain a safe living environment for all residents 

· Ensure all onsite injuries or accidents are immediately reported to FRH leadership through the prescribed procedure 

Planning & Programming

· Regularly review and assess departmental procedures and policies, the quality and quantity of work produced, and progress toward achievement of departmental goals; initiates remedial changes as needed

· Plan building maintenance and operational programs and strive to reduce expenses and increase productivity 

· Establish workflow policies that enhance speed and efficiency without compromising safety or integrity

· Set ambitious production goals and communicate them to key personnel

· Explore options for new product, tools, and material to improve efficiency and quality 

Capital Improvement, Development, and Rehabs

· Assist in preparing and maintaining operating and capital budgets; consult with Director of Real Estate and CFO concerning major purchase priorities, disposal and disposition of equipment replacements, major capital projects, renovation and similar projects requiring large capital expenditures.

· Assist with construction planning and design; manage, negotiate and oversee contracts and contractors to assure specifications are maintained

· Act as primary contact for contractors/vendors for routine and emergency building related issues associated with maintenance, life safety, environment of care, and project management needs.

· Assist in writing and reviewing specifications on upcoming large projects to limit variances in scope of work, proposals, pricing, and ensuring all work is to local code requirements.

· Ensure that all purchases and vendor hiring within their area of oversight are done in compliance with the FRH Procurement Policy and coordinate with Director of Procurement to onboard contractors and vendors

Inspections & Regulations

· Regularly inspect, evaluate, and develop programs to maintain property, facilities, and systems to assure conformance with organizational standards and regulatory requirements

· Prepare and file reports with government and regulatory authorities, including environmental permitting

· Prepare communities for inspections by HUD, CHFA, State of CO, municipalities, investors, and other stakeholders

· Stay abreast of industry trends and changes of various requirements by REAC or the state

· Execute equipment audits and record-taking policies

Leadership & Management

· Managing and supervising all facilities personnel

· Provide motivation, support and guidance to all employees

· Communicate any problems or obstacles to senior management

· Develop and maintain job descriptions for all departmental positions

Miscellaneous

· Travel as deemed necessary

· Perform other duties as assigned

· Attend regular workplace and professional training

Required work hours

This position has a regular schedule of Monday to Friday from 8:00 am to 4:30 pm but will not be limited to these hours.

Required Education, Training and/or experience

· Five years plus of senior-level management experience in facilities management or related field OR equivalent training, and experience

· Excellent organizational, time management and communication skills

· Ability to use word processing applications, document management, and work order software; Yardi experience preferred

· Strong interpersonal skills and adaptability

Specific Skills or Knowledge requirements Skills

· Ability to lead, motivate, and supervise management staff who have specialized knowledge in their respective areas of responsibility.

· Excellent written and oral communication skills; excellent presentation and public speaking skills

· Strong interpersonal skills with the capability to be an effective mentor and leader for staff.

· Knowledge and experience with strategic planning and tactical execution

· Strong judgment, reasoning abilities, and decision-making skills 

· Ability to discuss complex issues in laymen's terms 

· Knowledge and understanding of the needs, problems, and attitudes of low-income or disadvantaged people and the associated community environment 

· General knowledge of methods used in negotiations, mediations, and settlement of opposing viewpoints

Salary : $68,000 - $72,000