Dental Business Office Administrator

Forest View Dental is currently seeking a full-time, experienced Office Administrator. In this position, you will work with the Doctors and the Front Office Manager to keep the office running smoothly and efficiently. A friendly smile, energetic personality, strong communication skills, and a drive for efficiency and accuracy are a must. The ideal candidate will be reliable, self-motivated, and work well with others. Candidates must be proficient in bookkeeping, payroll, and human resources/benefits administration. At Forest View Dental, we strive to retain exceptional employees who share in our desire to provide the best experience for our patients. We believe that when we provide our employees with a work environment in which they feel valued, and where they enjoy coming to work, our patients will feel welcome and at ease.

Your Responsibilities Would Include:

• Accounts Payable, Invoice & Payment Processing
• Process Daily Deposits from Eaglesoft and Enter into Sage
• Bookkeeping (including maintaining general ledger using Sage software)
• Reconcile Bank Statements
• Run and Process Month-end Eaglesoft Reports
• Payroll (including withholding filings & quarterly reports)
• Prepare W-2’s & 1099’s
• Prepare Profit Sharing Reports
• Prepare Financial Statements & Management Reports
• Maintain Fixed Asset Spreadsheet & Balance Sheet
• HR Duties (including maintaining employee personnel records & employee handbook, coordinating employee recruiting, hiring, orientation, and termination, and ensuring compliance with all Federal/State rules & regulations)
• Administration of Employee Benefits, such as PTO, Retirement, Health Insurance, and Staff Reviews, according to regulations and company policies
• Coordinate Maintenance & Repair of Dental Equipment, Computer Systems, & Facilities
• Ensure Regulatory Compliance (including licensing, CPR training, continuing education requirements, and displaying any posters required by Federal, State or local law)
• Support Marketing & Professional Promotion Initiatives
• Manage Patient Referral Program
• Coordinate Volunteer & Mentoring Opportunities, Community Outreach
• Coordinate Staff Scheduling (including staff meetings, after-hours call, vacations, holidays, etc.)
• Maintain Insurances
• Organize and Oversee Supply Purchases, Equipment Upgrades and Operations Expenses
• Take Responsibility for Appearance and Functionality of the Office
• Process Mail and Respond to Email Inquiries

Successful Candidate Expectations Include:

• Ability to maintain composure and professionalism when exposed to stressful situations
• Ability to prioritize, organize, and complete tasks in a timely and independent manner
• Must be able or willing to learn to manage and update office computer systems

Education & Experience

• Minimum of 5 years of related experience in bookkeeping, payroll, and human resources, or an equivalent combination of education and experience
• Proficiency with Sage Software, MS Office, and Excel (or similar programs)
• Solid computer skills
• Proficiency in producing and analyzing financial documents
• Knowledge of federal and state labor law regulation

Please Note;

• Negotiable Salary Based on Experience
• Paid Time Off
• Health Insurance Available
• 401(k)
• 401(k) Matching
• Generous Dental Benefits

Schedule

• No Weekends
• Fridays are Shorter Days
• Closed for Major Holidays

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• No weekends

Work Location: In person