Administrative Assistant - Attendance (Full-Time)

SUMMARY:

The administrative assistant will provide professional administrative support by conducting a variety of administrative duties and other minor administrative duties and activities in a fast-paced school environment. This position works 8 hours per day for 225 days per year and is compensated with annual step wage increases per contract.

Essential Duties and Responsibilities:

Note: These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements below are intended to describe the general nature and level of work being performed by a person in this position. They are not constructed as an exhaustive list of all duties that may be performed by such a person.

• Responsible for implementing and maintaining all office and school recordkeeping systems, especially attendance and discipline.
• Track student attendance for reports, count and truancy.
• Verity all absences, and places a phone call home for unexcused absences.
• Possess confidentiality, sensitivity and commitment to serve the students, parents, staff and community of the district.
• Notify and collect student fines.
• Record discipline issues when needed.
• Maintain a comprehensive web-based student database.
• Develop and track records and reports related to incidents, accidents, daily attendance, tardy students and discipline.
• Use both computer and manual filing systems to allow for efficient, retention and retrieval of information.
• Complete forms, online supply orders, and other required forms.
• Proofread material and make necessary corrections.
• Utilize time management techniques to organize and prioritize work.
• Maintain student files, records, enrollment and other related forms.
• Prepare, create, and compose letters, reports, bulletins, newsletters and other documents for the school or instructional programs.
• Provide assistants, distribution and documentation for student non-prescription medication.
• Provide basic first aid to students when necessary and notify parents regarding the first aid.
• Provide students with a safe and orderly environment for learning.
• Act as a liaison between the school and the general public by researching and conveying information, policies, procedures and laws.
• Greet and grant visitors access to the building via security system, provide visitor pass.
• Assign Afterschool Detentions and Learning Support Center Detentions for excessive tardies.
• Work closely with Learning Support Center paraprofessional to ensure student attendance for detentions and to monitor student homework has been delivered.
• Address standard inquiries by telephone, letter, fax, email, fax or district website.
• Employee must have the ability to establish and maintain effective relationships with students, staff and community members.
• Employee must exhibit a positive attitude, creativity, independent thinking, able to take initiative and multitask.
• Assign student parking, collect fees and fines.
• Speak, hear, see and write clearly with or without assistive device(s).
• Walk, stand for the full scheduled period, with minimal sitting options.
• Adhere to all Board and District policies
• Regular, predictable and physical attendance
• Perform other duties as assigned

Other Responsibilities:

• Maintain consistent, predictable and physical attendance to meet the requirements of the position.

The qualifications listed below for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.

Minimum Qualifications:

• High school diploma or GED.
• Sufficient formal and/or informal training to provide the ability to read and write at a level consistent with the requirements of the position.
• Excellent understanding and knowledge of current technology and to utilize these skills everyday in the performance of the position.

Preferred Qualifications:

• Experience working with students.
• Two years of experience working in an office environment.

Physical Requirements:

• While performing the duties of this job, the employee must be physically present, able to work at a desk for long periods of time, regularly required to sit, use hands to finger, handle, or feel; talk and hear.
• The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, and ability to adjust, focus, especially due to concentration on a computer screen and small numbers.

Supervisory Responsibilities:

• Supervise students when in the office.

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Excellent communication skills both verbally and written
• Ability to speak and present information to staff, students and the community.
• Ability to write routine reports.

Computer Skills:

• Excellent skills and knowledge of personal computing and software applications through experience or coursework. (Microsoft Office, Goggle Docs)
• Excellent ability to operate standard office equipment.
• Accurately prepare, create, edit and design memos, reports, letters and other documents.

Mathematical Skills:

• Ability to add, subtract and multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

Reasoning Ability:

• Ability to apply common sense understanding to carry out instructions.
• Ability to assist students, parents, and team members with interpersonal issues.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.

Fowlerville Community Schools does not and shall not discriminate on the basis of race, color, national origin (ancestry), religion (creed), gender, gender expression, sexual orientation, marital status, disability or any other characteristic protected under applicable federal or state law in its programs and activities. Inquiries or complaints related to discrimination should be directed to: Assistant Superintendent, Tim Dowker, Fowlerville Community Schools, 7677 Sharpe Road, Suite A, Fowlerville, MI 48836, (517)223-6027.