Overview:
Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
The Executive Assistant is a key administrative position responsible for supporting and coordinating activities and schedule for the Fred Hutch Associate Vice President and Deputy General Counsel. This role requires great organizational skills, attention to detail, strategic thinking, time management, the ability to effectively prioritize multiple concurrent responsibilities, and strong relationship-building with internal and external partners. Critical qualities also include exceptional written and oral communication, critical thinking, teamwork, good judgment, professional conduct, and the ability to handle confidential/sensitive information
Responsibilities:
- Executive/administrative support and core administrative functions including complex calendar management, complex scheduling, detailed meeting prep, travel arrangements, facilitating communication on behalf of AVP.
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Internal Communication.
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Team support (including training, project support and on-boarding new staff).
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Knowledge management (including SharePoint and potentially other internal systems).
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Cross-training/cross-coverage (team members are expected to be highly collaborative, flexible, capable, and skilled in order to cover each other's duties).
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Process coordination (concurrently develops/implements/coordinates/tracks multiple processes and procedures).
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Administrative support for regulatory visits from DOH, CMS and others as needed.
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Department budget tracking and Finance collaboration as assigned.
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Interface and work collaboratively with Alliance Partners (Fred Hutch, University of Washington, and Seattle Children's).
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And other duties as assigned.
Qualifications:
Required:
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AA/AS or relevant equivalent experience required. Minimum of two- four years administrative experience (equivalent experience).
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Excellent written, verbal and interpersonal communication skills, including professional conduct with customers
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Ability to work independently, prioritize effectively, plan ahead, problem-solve, and meet goals in a deadline driven environment
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Demonstrated success working in a fast‐paced, dynamic, deadline‐ driven environment.
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Strong technical aptitude/ability to quickly learn new systems and applications, and ability to leverage/apply technology to improve and automate systems and process.
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Proficiency in Microsoft Office products (Word, Excel, PowerPoint, etc.).
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Proficiency with calendar management (managing a calendar with delegate access) and scheduling.
Preferred:
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Administrative experience in academic or medical environment, prior experience in preparing meeting agendas and taking minutes; prior experience maintaining policies and procedures; prior experience with The Joint Commission and other healthcare regulatory bodies.
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Six years progressively complex administrative experience
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Advanced Microsoft Office skills.
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Ability to work independently with minimal supervision, exercise good judgment in decision making, solve problems, maintain confidentiality, and conduct oneself with the utmost integrity and professionalism.
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Requires great organizational skills, attention to detail, time management, and ability to effectively prioritize multiple concurrent responsibilities.
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Ability to work in teams and collaborate effectively to meet deliverables
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Experience with Concur, Workday and PeopleSoft FMS
This position is patient facing and/or requires access to Fred Hutch clinical facilities. As such, full COVID-19 vaccination is required as a condition of employment, without exception. Booster doses are strongly recommended but not required. If declining a booster, completion of the COVID-19 Vaccination Status Form Questionnaire and COVID-19 Booster Declination Training is required. Because of our immunocompromised patient population, there are no medical or religious accommodations available for any employee who is patient facing and/or requires access to Fred Hutch clinical facilities. Only employees whose positions are fully remote, who are not patient facing and/or require no access to clinical facilities, may apply for medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
The annual base salary range for this position is from $65,484 to $96,349 and pay offered will be based on experience and qualifications.
Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).
Our Commitment to Diversity: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.