What are the responsibilities and job description for the Purchasing Specialist position at Fredericksburg ISD?
Primary Purpose
Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills
Knowledge of procedures for purchasing and invoicing supplies and equipment
Ability to work with numbers in an accurate and rapid manner
Ability to analyze and organize a complex filing system of bid-related documentation
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Effective organizational, communication, and interpersonal skills
Experience
1 to 3 years clerical or purchasing experience, preferably in a public education setting
Major Responsibilities And Duties
Purchasing
FISD pays $315 a month towards TRS Health Insurance.
You can earn up to 5 local and 5 state days.
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills that may be required. The Administration and/or supervisor have the right to add or change duties at any time.
This job description supersedes all prior job descriptions for this position as well as rescinding all past and present job descriptions that do not reflect the current requirements of this position.
Fredericksburg ISD is an equal opportunity employer.
Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills
Knowledge of procedures for purchasing and invoicing supplies and equipment
Ability to work with numbers in an accurate and rapid manner
Ability to analyze and organize a complex filing system of bid-related documentation
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Effective organizational, communication, and interpersonal skills
Experience
1 to 3 years clerical or purchasing experience, preferably in a public education setting
Major Responsibilities And Duties
Purchasing
- Process bids and purchase orders as directed and in accordance with established procedures.
- Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
- Assist staff with providing comparative pricing of supplies, equipment, and other services and assist with the evaluation of those goods and services.
- Prepare all bidding documents, including notice and instruction to bidders, specifications, and proposal forms.
- Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
- Assist in detecting and resolving problems with incorrect orders, invoices, and shipments.
- Assist with the operation of perpetual inventory systems and central warehousing operations.
- Manage the District’s copier contracts, E-Commerce purchasing, and online auctions/disposal of surplus goods.
- Prepare and maintain vendor database and bidder lists.
- Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.
- Compile, maintain, and file all reports, and other documents as required.
- Assist in the maintenance of the Purchasing website.
- Assist with the training of department and campus clerical staff.
- Report monthly to purchasing cooperatives.
- Follow district safety protocols and emergency procedures.
- Demonstrate behavior that is professional, ethical, responsible, and serve as a role model for district staff.
- Other duties as assigned.
FISD pays $315 a month towards TRS Health Insurance.
You can earn up to 5 local and 5 state days.
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills that may be required. The Administration and/or supervisor have the right to add or change duties at any time.
This job description supersedes all prior job descriptions for this position as well as rescinding all past and present job descriptions that do not reflect the current requirements of this position.
Fredericksburg ISD is an equal opportunity employer.
Salary : $315
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