Executive Office Manager

Description

About Fresh n' Lean

Fresh N Lean (FNL) is one of the top 4 players within the fast-growing Direct to Consumer (“DTC”) market for Ready-to-Eat (“RTE”) prepared meals. Founded in 2010 by a Forbes 30 Under 30 (2019), Fresh N Lean today generates over $100M of revenue by specializing in healthy, fresh meals made without preservatives, gluten, hormones or added sugar. As co-CEOs, founder Laureen Asseo and her brother Thomas Asseo are leading a talented team towards a healthy eating revolution.

Fresh N Lean is headquartered near Disneyland in Anaheim, CA with more than 500 employees and has grown year-on-year by 100% over the last 5 years. FNL calibrates its own offering to produce best-in-class quality RTE meals at a price point only slightly ahead of lower-quality, mass market competitors. The FNL brand leads the competition by focusing on high-quality ingredients, SKU variety and on-trend meal plans all supported by a commitment to manufacturing safety. With industry-leading manufacturing efficiencies and scalable production capacity, FNL is prepared to continue its impressive growth trajectory. 

Fresh N Lean is looking to build the talent and capability of FNL’s organization to help fuel the brand’s next phase of explosive growth. 

Benefits:

• Medical

• Dental

• Vision

• 401(k) Matching

• PTO

• Free Meals

• Employee Referral Program

Reports to:

Co-CEO 

Summary:

Reporting directly to the Co-CEO, the Executive Office Manager provides executive support in a one on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. 

The Executive Assistant also serves as a liaison to oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

All employees are responsible to follow all of Nutrition Corp. protocols of Food Safety.

Essential Duties:

• Responsible for scheduling and managing the CEO’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office.

• Organizes and coordinates international/domestic travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports. 

• Provides support in arranging Finance meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.

• Works closely with the CEO on special projects.

• Proofreads, answers, and composes routine correspondence both hand written and electronic.

• Supports and coordinates meeting arrangements including teleconferences and minute taking as required.

• Coordinates, plans, and organizes small-to large-scale meetings.

• Performs general administrative and clerical tasks such as answering phones, faxing, mailing, filing and photocopying.

• Contributes to the excellent reputation of the CEO’s office through professional, friendly and respectful interactions internally and externally.

• Supports the Chief Marketing Officer, Chief Financial Officer, Chief Medical Officer and Chief General Counsel

• Oversees the Marketing Administrative Assistant position 

• Performs other duties as assigned

Requirements

Competencies:

• Demonstrated confidentiality.

• Excellent knowledge of standard office administrative practices, best business practices and procedures.

• Must be a highly detail oriented individual, personable, and able to multi-task while working with time sensitive processes.

• Able to take constructive criticism and redirection well.

• Able to maintain a pleasant and positive demeanor during stressful and high demand situations.

• Someone who gets the big picture while also keeping track of little issues at that same time.

• Able to create your own tasks during down time with minimal direction and approval.

• Able to follow-up / follow through without having to be reminded.

• Have excellent written and verbal communication skills.

• Be efficient with a high degree of accuracy.

• Strong analysis, problem resolution, judgment, and decision-making skills

• Excellent communication, interpersonal and organizational skills

• Excellent technical proficiency in ERP systems and spreadsheets 

Supervisor Responsibility: 

Yes

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The area that this job is performed in is a general office / open workstation environment. The noise level in the work environment is usually moderate to high. 

Physical Demands:

While performing the duties of the job, the employee regularly stands and sits for a long period of time. The position requires use of hands, fingers, and ability to talk and hear.  Use of company communication devices, laptop, desktop, software/ app-based platforms.  

Position Type/Expected Hours of Work:

This is a full-time position. Standard days and hours of work may vary time to time based on business demand which include weekends or long hours.

Travel

Yes

Education Required

• Preferred Bachelor’s Degree in related field

• 10 years of working experience as an Executive Assistant for C level employees or other High-Level Management.

• Excellent verbal and written communication skills

• Exceptional organizational and time-management skills

• Strong regard for product quality and safety standards

• Meticulous and diligent

Work Authorization/Security Clearance (if applicable)

Authorized to work in the USA

AAP/EEO

Office

Other Duties:

Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.