Marketing Executive Assistant

Description

About Fresh n' Lean

Fresh N Lean (FNL) is one of the top 4 players within the fast-growing Direct to Consumer (“DTC”) market for Ready-to-Eat (“RTE”) prepared meals. Founded in 2010 by a Forbes 30 Under 30 (2019), Fresh N Lean today generates over $100M of revenue by specializing in healthy, fresh meals made without preservatives, gluten, hormones or added sugar. As co-CEOs, founder Laureen Asseo and her brother Thomas Asseo are leading a talented team towards a healthy eating revolution.

Fresh N Lean is headquartered near Disneyland in Anaheim, CA with more than 500 employees and has grown year-on-year by 100% over the last 5 years. FNL calibrates its own offering to produce best-in-class quality RTE meals at a price point only slightly ahead of lower-quality, mass market competitors. The FNL brand leads the competition by focusing on high-quality ingredients, SKU variety and on-trend meal plans all supported by a commitment to manufacturing safety. With industry-leading manufacturing efficiencies and scalable production capacity, FNL is prepared to continue its impressive growth trajectory. 

Fresh N Lean is looking to build the talent and capability of FNL’s organization to help fuel the brand’s next phase of explosive growth. 

Benefits:

• Medical

• Dental

• Vision

• 401(k) Matching

• PTO

• Free Meals

• Employee Referral Program

Reports to:

Chief Officers – Marketing, Executive

Summary:

The Marketing Executive Assistant provides direct support to the Company’s Chief Marketing Officer while also playing a key role supporting numerous brand initiatives across the Marketing team. The position requires executive, administrative, marketing, and technical skills to fulfill the job functions. The ideal candidate will have experience with MS office suite including PowerPoint and excel, marketing campaign developments, and content production and budget management.

All employees are responsible to follow all of Nutrition Corp. protocols of Food Safety.

Essential Functions:

Executive Team Administrative Support

• Responsible for scheduling and managing the CMO’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office.
• Organizes and coordinates international/domestic travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports. 
• Provides support in arranging Finance meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
• Supports and coordinates meeting arrangements including teleconferences and minute taking as required.

Creative Production Assistance & Coordination

• Assist in the planning and execution of creative production through reaching out to talent, renting any necessary equipment, booking locations picked by content director, or any details delegated by production coordinator/manager.
• Assist digital media team on set through packing/unpacking company vehicle, keep video village and other areas of shoots organized, keep paperwork such as signed talent forms organized, and assist where needed on set. 
• Communicating with outside talent and crew as needed for production planning needs. Keep them updated on any changes as well as inform production coordinator/manager informed of changes on their end. This includes distributing call sheets when appropriate. 
• Keeping various paperwork organized physically as well as in One Drive. This includes talent W9 forms, talent release forms, corporate card receipts, any other paperwork pertaining to shoots such as Certificate of Insurance for locations. 

Brand Merchandise & Collateral 

• Oversee branded merchandise development and work ith outside vendors for merchandise design, procurement and production 
• Coordinate merch shipping to athletes/influencers/business partners. 
• Work with Accounts Payable on invoice processing & payment tracking. 
• Coordinate company sponsorships for events and fundraisers. Onboard athletes/influencers/business partners with meal plan set up and introduction emails. 
• Performs other duties as assigned. 

Requirements

Critical Skills:

Excellent knowledge of standard office administrative practices, best business practices and procedures.

Must be a highly detail oriented individual, personable, and able to multi-task while working with time sensitive processes.

Able to take constructive criticism and redirection well.

Able to maintain a pleasant and positive demeanor during stressful and high demand situations

Strong analysis, problem resolution, judgment, and decision-making skills

Ability to work on multiple projects and manage tight deadlines

Competencies:

Ability to lead others

Desire to grow and learn new skills

Positive attitude

Take responsibility 

Self-confident

Effective communicator

Gives their absolute best

Respectful

Team-oriented 

Supervisor Responsibility: 

No

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The area that this job is performed in is a general office / open workstation environment. The noise level in the work environment is usually moderate to high. 

Follow all company policies and procedures; report accidents, injuries, and unsafe work conditions to manager.

Physical Demands:

While performing the duties of the job, the employee regularly stands and sits for a long period of time. The position requires use of hands, fingers, and ability to talk and hear. Use of company communication devices, laptop, desktop, software/ app-based platforms. Ability to stand, crawl, stoop, kneel, bend at the waist, and reach. Lift/push and pull up to 50 lbs. 

Position Type/Expected Hours of Work:

This is a full-time position. Standard days and hours of work may vary time to time based on business demand which include weekends or long hours.

Travel

Yes. Up to 10% of the time at the company’s expense

Required experience/education:

3-5 years of working experience as an Executive Assistant for C level employees or other High-Level Management preferred

3- 5 years working with/ supporting a Marketing team strongly preffered

High School Diploma/G.E. D/Equivalence 

Knowledge of MS Windows Operating System, Mac Operating System preferred

Work Authorization/Security Clearance (if applicable)

Authorized to work in the USA

AAP/EEO

Office/Administration

Other Duties:

Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.